Position: Bid Coordinator
Primary Responsibilities (May include but not limited to):
· Provide full administration of bids and contracts for key customers
· Maintain and establish relationships with bid customers and vendors
· Focal point for sales lead database; maintain and update as required
· Review daily online bid services for bid opportunities and tracking
· Interact with all levels of PVS Sales and Executive Groups
· Ability to push a project through all levels of an organization
· Participate in special projects
· Responsible for various report running and disbursement
· Continual system and process review and improvement
· To participate in team meetings and projects relating to Bid Administration quality
· Report non-conformances via the Service Report System
· Continual system and process review and improvement
· Process customer requests
· Administer Customer Pricing for divisions within Adage
· Manage Customer short pay process to investigate customer short pays and provide detailed back up to sales and management
· Provide administrative support to customer service to manage international shipments
· Provide support to customer service for invoicing customers in a timely manner
· Provide support to accounts payable for processing payables
Required Education / Training / Equivalent Experience (Prior to hire / transfer):
· Associate Degree or relevant experience.
· Administrative, customer service and or sales experience preferred
· Excellent communication skills
· Strong organizational skills are a must
· Being able to multi task and adhere to a strict schedule is a must
· Attention to detail is a must
· Excellent interpersonal skills required
· The knowledge of municipal procurement processes and contracts is a plus
· Ability to utilize Microsoft Office Suite
· Problem solving skills
· Ability to excel in a high pace deadline oriented environment
· Team Player / Positive Attitude
· Job longevity (stayed in positions or field over 3 years)
· Notary (Or be willing to become one.)
OJT (Required within the initial employment period – varies per position and experience):
· ADAGE skills
· Responding to customer requests
· Problem / crisis resolution
· Service Report system
Equal Employment Opportunity Statement
PVS values diversity and is committed to upholding the laws and regulations published by the Equal Employment Opportunity Commission. As an equal opportunity employer, PVS makes all employment-related decisions based upon qualifications, merit and business needs.
PVS Chemicals Inc. is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. PVS is committed to providing a work environment free from unlawful discrimination and advancing equal employment opportunities for all qualified individuals. As part of this commitment, all practices and decisions relating to terms and conditions of employment, including, but not limited to, recruiting, hiring, training, promotion, discipline, compensation, benefits, and termination of employment are made without regard to an individual's protected characteristics. For purposes of this policy, “protected characteristics" include an individual's actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, weight, height, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.
PVS Chemicals Inc. Does not provide immigration- related sponsorship for this role. Do not apply for this role if you will need PVS Chemicals Inc. immigration sponsorship (e.g., H-1B, TN, STEM OPT, etc.) now are in the future.
Job Type: Full-time
Pay: $42,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Work Location: In person