20 Best Event Coordinator jobs (Hiring Now!)

Special Events Coordinator
United Site Services —Westborough, MA
Sit while answering phones or reply to emails. The candidate must demonstrate discretion, integrity, exercise independent judgment, and the ability to maintain…
$45,000 - $85,000 a year
17h
Floor Manager/ Assistant Event Coordinator
Spinnerstown Hotel, Inc —Quakertown, PA
The Floor Manger will be expected to oversee of the aspects of managing the day to day functions of assuring guests needs as they dine.
$17 - $18 an hour
Quick Apply
14d
Event Coordinator
The Rush —Evans, CO
The ideal candidate will be responsible for responding to customer emails and phone calls, giving tours, planning, organizing, and coordinating various events…
$20.94 - $25.22 an hour
Quick Apply
Event Setup and Strike Coordinator
Lipscomb University —Nashville, TN
Remove items from event spaces to return the venues to their normal state at the conclusion of each event. Facilitate the proper organization of and cleanliness…
Estimated: $28.9K - $36.6K a year
Quick Apply
20h
Event Assistant
Bela Brand Bat —Fort Lauderdale, FL
Assist in the planning and coordination of events, including meetings, conferences, trade shows, and social events. Job Title: Entry Level Event Assistant.
$26 an hour
Quick Apply
16h
Senior Events Manager
Fiddlers Creek Management Inc —Naples, FL
Must be well versed in all computer programs to plan, design, and develop communication materials. A Four-year college degree in related field of study or…
Estimated: $71.1K - $90K a year
Quick Apply
Employee Experience & Events Manager
Thumbtack —San Francisco, CA
Operational Efficiency: Develop and implement systems and processes to keep EX and events projects organized and on track, proposing new tools and software as…
Estimated: $108K - $137K a year
Quick Apply
16h
Assistant Event Coordinator, Entry Level
Achieve Incentives & Meetings —Westlake, OH
Support Program Managers (the lead event planner for each event) in researching best options for event needs (design, menus, activities, etc.).
$16 - $18 an hour
Quick Apply
Event Production Coordinator - Part-Time / Freelance
NVE Experience Agency —Los Angeles, CA
Collaborate with internal teams to develop project plans with timelines and budgets. Have a valid Driver's License. Onsite experience in event production.
$35 an hour
Quick Apply
7d
Tourism and Events Coordinator
Jefferson Matters —Jefferson, IA
Valid Iowa driver’s license and ability to travel as needed. Bachelor's degree in hospitality management, tourism, marketing, communications, or a related field…
$30,000 a year
Quick Apply
20h
Marketing and Events Coordinator
Hougum Law Firm, LLC —Wausau, WI
This position is responsible for developing, implementing, and executing the strategic marketing plan to ensure sufficient leads are generated to meet Firm…
$45,777 - $48,495 a year
Quick Apply
9d
Event Setup and Strike Logistics Coordinator - Event Management
Lipscomb University —Nashville, TN
Possess strong communication skills to effectively interact with clients and colleagues by remaining alert and responsive to their needs via phone calls, email…
Estimated: $46.5K - $58.9K a year
Quick Apply
4d
Family Services Program Coordinator
Vision House —Shoreline, WA
Assist with and supports administrative tasks including: data entry, filing, copying, phone calls, organizing, file maintenance, etc. 13 days of paid holidays.
$21.50 - $23.50 an hour
Quick Apply
Program Coordinator II
Utah State University —Logan, UT
Strong clerical and record keeping ability. Oversee event contract creation and implementation. Review service providers invoices and approve payments.
Estimated: $31.2K - $39.5K a year
Hotel Banquet Events Manager
Capitol Plaza Hotel Tapestry Collection by Hilton —Montpelier, VT
Must have a comprehensive knowledge of applicable Federal, state, and local health, safety, and legal regulations. Minimum lifting, pulling of 75 pounds.
$65,000 - $75,000 a year
Quick Apply
Restaurant Event Coordinator
The Maggiore Group Corporate —Scottsdale, AZ
Be the driving force in acquiring new clients and promoting our venues for their events. Expertise in managing budgets and mastering cost control is part of…
$48,000 - $53,000 a year
Quick Apply
1h
Global Events Coordinator
AVIAT US INC —United States
University/college qualification to bachelor’s degree level. Managing booth exhibit design, theme and graphics creative needs for banners, backdrops, etc;
Estimated: $46.8K - $59.3K a year
Quick Apply
11d
Event Sales Coordinator
The Rose Gardens —Whittier, CA
The Job requires you to book walk thrus, sell our venue to clients looking for a venue to host events, draft contracts, collect deposits/payments, follow up…
From $21.50 an hour
Quick Apply
Event Coordinator
Rymax —Parsippany, NJ
Research and negotiate contracts for booth design and rental. Our award-winning programs are carefully designed to maximize business growth, engage employees,…
From $40,000 a year
Quick Apply
1d
Catering Event Coordinator- 4002032
Flynn Group- Panera —Silverdale, WA
Our customer associates know what our customer wants and deliver it -- fast, accurate and with friendly service. Variety of health and related benefits.
$16.28 - $20.00 an hour

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Special Events Coordinator

United Site Services - Westborough, MA

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Job Details

Full-time $45,000 - $85,000 a year 17 hours ago

Benefits

Health savings account
AD&D insurance
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching

Qualifications

Event planning
Microsoft Office
High school diploma or GED
Calendar management
Process management
2 years
Communication skills

Full Job Description

About USS:

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs.

Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.

By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

Overview:

We are seeking a highly organized, detail-oriented, and reliable Special Events Coordinator to join our dynamic team. The ideal candidate will be responsible for coordinating travel, managing administrative tasks, overseeing logistics, and handling various miscellaneous duties to ensure the smooth execution of events. This role is pivotal in supporting the successful planning and implementation of a wide range of special events. The candidate must demonstrate discretion, integrity, exercise independent judgment, and the ability to maintain confidentiality at all times.

Responsibilities:

Arrange and manage travel itineraries, accommodations, and transportation for event participants and staff.
Analize and ensure all travel arrangements are cost-effective and adhere to company policies.
Troubleshoot travel issues and provide support for any last-minute changes or emergencies.
Travel to event locations as required (25%-30% travel).
Provide administrative support to the events team and other departments as needed.
Manage Outlook calendars for scheduling in-office meetings and other events.
Design and generate reports, presentations, and miscellaneous correspondence as required.
Assist with travel planning and managing business travel, including preparing detailed travel itineraries.
Handle sensitive information with discretion and maintain confidentiality.
Maintain detailed and organized event files, including contracts, budgets, and schedules.
Responsible for budget tracking and financial reporting of events’ expenses.
Oversee vendor relationships, including negotiating contracts and ensuring timely delivery of services.
Ensure logistical details are executed flawlessly and according to plan.
Provide on-site support during events, including troubleshooting and addressing any issues that arise.
Conduct post-event evaluations and compile feedback for continuous improvement.
Support marketing efforts related to events, including social media updates and promotional materials.
Perform other duties as assigned.

Qualifications:

Minimum High School or GED or equivalent required
Minimum 2 years of experience in event planning, coordination, or a related role
Excellent organizational and multitasking abilities.
Strong attention to detail and problem-solving skills.
Proficiency in Microsoft Office Suite and event management software.
Effective communication and interpersonal skills.
Ability to work independently and as part of a team.
High level of discretion, integrity, and reliability.
Ability to maintain confidentiality and handle sensitive information with care.
Flexibility to work evenings, weekends, and travel as required.
Ability to manage multiple calendars and schedule meetings effectively.
Ability to design and generate professional reports and presentations.

Physical Requirements:

Sit while answering phones or reply to emails
Use hands and fingers to handle, control or feel objects tools or controls
Repeat the same movements when entering data
See details of objects that are less than a few feet away
Speak clearly so listeners can understand
Speak clearly so listeners can understand
Focus on one source of sound and ignore others
Hear sounds and recognize the difference between them
See differences between colors, shades and brightness

Benefit Summary:

All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:

Holiday & Paid Time Off (pro-rated for Part-Time employees)
Medical/Pharmacy
Dental
Vision
Employer-Paid Short-Term Disability
Employer-Paid Long-Term Disability
Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
Voluntary Employee Life & Accidental Death and Dismemberment
Voluntary Spousal Life
Voluntary Dependent Life
Hospital Indemnity, Accident and Critical Illness
Commuter/Transit Account
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
Health Savings Account
401(k) with employer match
Employer-Paid Employee Assistance Program (EAP)

Salary Range: $45,000.00 – $85,000.00 / year Pay Transparency Statement: At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program. EEO Statement:

United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Apply Now

Event Coordinator jobs

Special Events Coordinator

Floor Manager/ Assistant Event Coordinator

Event Coordinator

Event Setup and Strike Coordinator

Event Assistant

Senior Events Manager

Employee Experience & Events Manager

Assistant Event Coordinator, Entry Level

Event Production Coordinator - Part-Time / Freelance

Tourism and Events Coordinator

Marketing and Events Coordinator

Event Setup and Strike Logistics Coordinator - Event Management

Family Services Program Coordinator

Program Coordinator II

Hotel Banquet Events Manager

Restaurant Event Coordinator

Global Events Coordinator

Event Sales Coordinator

Event Coordinator

Catering Event Coordinator- 4002032

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