administrative assistant jobs in San Jose, CA

Newmark —San Jose, CA1

Front desk duties - receiving guests, answering phone calls, handling deliveries, monitoring access to the office. First Aid/CPR training a plus!

Sigura Construction, Inc. —San Jose, CA

Assisting Estimators with data entry. Ability to read and interpret construction drawings and specifications. The Assistant will be responsible receiving leads,…

D & D Compressor Service, Inc. —San Jose, CA

Answer and direct phone calls, take messages, and provide information as needed. Perform general clerical duties, such as photocopying, scanning, faxing, and…

Little Prodigy Preschool —Mountain View, CA3.7

Prepare and analyze financial reports, including profit and loss statements, balance sheets, and cash flow statements. Strong attention to detail and accuracy.

Fine Remodeling —San Jose, CA

Must have reliable car, valid California drivers license and evidence of insurance. Organize bids, quotes, invoices, receipts, posting photos, etc on Dropbox/…

Silicon Valley Eyecare Optometry & Contact Lenses —Santa Clara, CA3.7

This is a fun, fast paced position which requires daily multi-tasking, pre-testing patients, notating medical history, preparing and stocking exam rooms, and…

KSM Vacuum Products —Sunnyvale, CA

Review accounts payable records, process invoices, enter data into the system, and manage filing. Strong Leadership, wide networking and good interpersonal…

Onyx Wealth Realty —Los Gatos, CA

Provide administrative support to the real estate agent/founder and her family, including managing school/activity schedules, arranging appointments, answering…

Lin-Zhi International Inc. —Santa Clara, CA

Perform recruitment duties such as conducting pre-screenings, scheduling interviews, updating calendars, administering skills tests, answering phone calls,…

A&A Maintenance —Palo Alto, CA3.3

Associates degree with course work in administrative assistance, office management, general business, or related field. Keep track of uniform inventory.

Dalcon Electric —San Jose, CA

Comply with federal, provincial, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management…

Guttman Initiatives —Los Altos Hills, CA

 Administrative Tasks: Managing daily administrative functions such as answering phones,. Internal or external stakeholders, handling phone calls, email…

Right At Home —Palo Alto, CA3.6

Manage incoming and outgoing calls, including scheduling, billing questions, and new client inquiries. Answer and direct phone calls courteously and efficiently…

Stanford University —Palo Alto, CA4.8

Organize and maintain complex filing systems. Up to 50% of Stanford's annual tuition cost applied to your child's undergraduate tuition across the nation https:…

Notre Dame High School San Jose —San Jose, CA

Notre Dame High School Athletics provides our student athletes with an opportunity to develop as individuals and members of the community.

Storage Corner Group —Los Altos, CA

Comply with local, state, and federal government reporting requirements and tax filings. Ensure compliance with various states’ tax and filing requirements.

Stanford University —Stanford, CA4.2

Collaborate with faculty-led Steering Committee to establish revised mission/vision, new goals and objectives, strategic initiatives, and future budget timeline…

Law Offices of Stephenson, Acquisto & Colman —California3.5

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Apple —Cupertino, CA4.1

Handling technical programs and multiple complex projects, and ability to own new technology areas. Building partnerships with Business Operations to create,…