Job Description: Project Coordinator and Receptionist – Renewable Energy and Roofing (Residential and Commercial)Job Overview:
We are seeking a proactive and detail-oriented Project Coordinator who will also fulfill receptionist duties. The successful candidate will join our dynamic team working on renewable energy and roofing projects for both residential and commercial clients. This role is crucial in ensuring smooth project execution and maintaining an organized and welcoming front office. The ideal candidate will possess excellent organizational skills, a passion for sustainable energy solutions, and the ability to effectively manage multiple tasks.
Key Responsibilities:
- Project Planning and Coordination:
- Assist project managers in developing comprehensive project plans, including timelines, budgets, and resource allocation for renewable energy and roofing projects.
- Coordinate project schedules, ensuring alignment with client expectations and company goals for both residential and commercial projects.
- Track project progress, ensuring milestones are achieved on time and within budget.
- Administrative Duties:
- Manage and process all administrative tasks related to projects, including obtaining Homeowners Association (HOA) approvals, submitting Permission to Operate (PTO) applications for renewable energy systems, and pulling necessary permits for both solar installations and roofing projects.
- Maintain accurate project documentation, including contracts, change orders, and compliance records.
- Prepare regular project status reports for internal and external stakeholders.
- Sales and Operations Support:
- Collaborate with sales teams to ensure accurate project specifications and client requirements are met for both renewable energy and roofing projects.
- Work with operations to ensure seamless handoff from sales to project execution, including coordination of material procurement and logistics.
- Assist in resolving project issues, troubleshooting, and addressing any operational challenges that arise in both solar and roofing projects.
- Customer and Stakeholder Communication:
- Serve as the primary point of contact for clients, ensuring clear communication and updates throughout the project lifecycle.
- Coordinate with internal teams and external partners to ensure timely and accurate information flow.
- Facilitate meetings and communication between project teams, clients, and other stakeholders.
- Receptionist Duties:
- Greet visitors warmly and assist them in connecting with the appropriate staff or department.
- Answer, screen, and forward incoming phone calls while providing basic information as needed.
- Manage incoming and outgoing mail, as well as deliveries.
- Maintain an organized and presentable reception area, ensuring a positive first impression for clients and visitors.
- Schedule appointments and maintain calendars for team members as required.
- Marketing and Events:
- Support the marketing team by participating in occasional events outside of regular business hours, including weekends.
- Assist in the preparation and execution of marketing campaigns, trade shows, and community events to promote renewable energy and roofing solutions for both residential and commercial sectors.
- Gather feedback and insights from events to improve future marketing strategies.
- Compliance and Quality Assurance:
- Ensure all projects comply with local, state, and federal regulations and industry standards for both renewable energy and roofing installations.
- Conduct quality checks and audits to verify that installations meet company and client expectations.
- Monitor and report on key performance indicators (KPIs) to track project success and identify areas for improvement.
- Continuous Improvement:
- Identify opportunities for process improvements and recommend solutions to enhance project efficiency and effectiveness.
- Stay updated on industry trends, technologies, and best practices in both renewable energy and roofing to bring innovative ideas to the team.
- Support the development and implementation of new procedures and tools to streamline project management.
Requirements:
- Proven experience in project coordination or management, preferably within the renewable energy and roofing sectors, focusing on residential and commercial projects.
- Experience in a receptionist or front office role is highly desirable.
- Familiarity with project management tools such as Redmine, Jira, Trello, or Primavera.
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal abilities, with a customer-focused approach.
- Knowledge of local, state, and federal regulations related to renewable energy and roofing installations.
- Ability to work occasional weekends or evenings for marketing events and client meetings.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
Benefits:
- Opportunity to work in a fast-growing industry with a focus on sustainability and renewable energy.
- Competitive salary and benefits package.
- Professional development and career growth opportunities.
- Collaborative and supportive team environment.
Join us in driving the transition to a more sustainable future through innovative renewable energy and roofing solutions for both residential and commercial clients. Apply today to be a part of our passionate team!
This combines the revised opening paragraph with the rest of the job description for a cohesive and detailed document. Let me know if you have any other adjustments or additions!
4oAdd to the sales and operations, accounting as well. ChatGPTMemory updatedJob Description: Project Coordinator and Receptionist – Renewable Energy and Roofing (Residential and Commercial)Job Overview:
We are seeking a proactive and detail-oriented Project Coordinator who will also fulfill receptionist duties. The successful candidate will join our dynamic team working on renewable energy and roofing projects for both residential and commercial clients. This role is crucial in ensuring smooth project execution and maintaining an organized and welcoming front office. The ideal candidate will possess excellent organizational skills, a passion for sustainable energy solutions, and the ability to effectively manage multiple tasks.
Key Responsibilities:
- Project Planning and Coordination:
- Assist project managers in developing comprehensive project plans, including timelines, budgets, and resource allocation for renewable energy and roofing projects.
- Coordinate project schedules, ensuring alignment with client expectations and company goals for both residential and commercial projects.
- Track project progress, ensuring milestones are achieved on time and within budget.
- Administrative Duties:
- Manage and process all administrative tasks related to projects, including obtaining Homeowners Association (HOA) approvals, submitting Permission to Operate (PTO) applications for renewable energy systems, and pulling necessary permits for both solar installations and roofing projects.
- Maintain accurate project documentation, including contracts, change orders, and compliance records.
- Prepare regular project status reports for internal and external stakeholders.
- Sales, Operations, and Accounting Support:
- Collaborate with sales teams to ensure accurate project specifications and client requirements are met for both renewable energy and roofing projects.
- Work with operations to ensure seamless handoff from sales to project execution, including coordination of material procurement and logistics.
- Assist in resolving project issues, troubleshooting, and addressing any operational challenges that arise in both solar and roofing projects.
- Support accounting with project-related financial tasks such as tracking project expenses, managing budgets, and preparing financial reports.
- Ensure timely and accurate processing of invoices, purchase orders, and payment tracking for project-related expenses.
- Customer and Stakeholder Communication:
- Serve as the primary point of contact for clients, ensuring clear communication and updates throughout the project lifecycle.
- Coordinate with internal teams and external partners to ensure timely and accurate information flow.
- Facilitate meetings and communication between project teams, clients, and other stakeholders.
- Receptionist Duties:
- Greet visitors warmly and assist them in connecting with the appropriate staff or department.
- Answer, screen, and forward incoming phone calls while providing basic information as needed.
- Manage incoming and outgoing mail, as well as deliveries.
- Maintain an organized and presentable reception area, ensuring a positive first impression for clients and visitors.
- Schedule appointments and maintain calendars for team members as required.
- Marketing and Events:
- Support the marketing team by participating in occasional events outside of regular business hours, including weekends.
- Assist in the preparation and execution of marketing campaigns, trade shows, and community events to promote renewable energy and roofing solutions for both residential and commercial sectors.
- Gather feedback and insights from events to improve future marketing strategies.
- Compliance and Quality Assurance:
- Ensure all projects comply with local, state, and federal regulations and industry standards for both renewable energy and roofing installations.
- Conduct quality checks and audits to verify that installations meet company and client expectations.
- Monitor and report on key performance indicators (KPIs) to track project success and identify areas for improvement.
- Continuous Improvement:
- Identify opportunities for process improvements and recommend solutions to enhance project efficiency and effectiveness.
- Stay updated on industry trends, technologies, and best practices in both renewable energy and roofing to bring innovative ideas to the team.
- Support the development and implementation of new procedures and tools to streamline project management.
Requirements:
- Proven experience in project coordination or management, preferably within the renewable energy and roofing sectors, focusing on residential and commercial projects.
- Experience in a receptionist or front office role is highly desirable.
- Familiarity with project management tools such as Redmine, Jira, Trello, or Primavera.
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal abilities, with a customer-focused approach.
- Knowledge of local, state, and federal regulations related to renewable energy and roofing installations.
- Basic knowledge of accounting principles and experience with financial tracking and reporting.
- Ability to work occasional weekends or evenings for marketing events and client meetings.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
Benefits:
- Opportunity to work in a fast-growing industry with a focus on sustainability and renewable energy.
- Competitive salary and benefits package.
- Professional development and career growth opportunities.
- Collaborative and supportive team environment.
Join us in driving the transition to a more sustainable future through innovative renewable energy and roofing solutions for both residential and commercial clients. Apply today to be a part of our passionate team!
Job Types: Full-time, Permanent, Internship
Pay: $40,000.00 - $55,000.00 per year
Benefits:
Compensation package:
Experience level:
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
License/Certification:
Ability to Commute:
- Willis, TX 77318 (Required)
Ability to Relocate:
- Willis, TX 77318: Relocate before starting work (Required)
Work Location: In person
