Records Coordinator (Records Specialist) – Law Firm
Coast Land Law, LLC
675 SE Marlin Ave, Ste 2
Warrenton, OR 97146
Job type: Part-time, 25 - 30 hours/week (in person)
Hourly rate: $20.00 - $22.00/hour
Location: Warrenton, OR
Number of hires: 1
Are you so organized and meticulous that your co-workers, friends, and family think you are a little nutty? If so, read on, you may just be a great fit to be our next Records Coordinator (Records Specialist). Not sure whether this is the right position for you? This position could be called Records Specialist, Records Manager, or Document Coordinator.
This position does not require prior legal experience. However, you have strong administrative skills and thrive on working with other team members and easily navigate modern office equipment and software.
It is a huge plus if you have skills and experience directly related to managing and processing a high volume of technical documentation in an accurate, organized manner in digital and physical forms, including medical records, financial records, tax records, statistical records, real estate records, and/or governmental records.
This position is part-time (25 - 30 hours/week) and in person at our office near Astoria, Oregon; you are an extremely reliable, consistent person we can count on. This position may develop into a full-time position over the next 6 - 12 months, but we expect to have an ongoing need for part-time staff, as well.
For more details on how to apply, carefully review the instructions at the bottom of this job posting.
If you are curious about working in a law firm, then consider the following movie quote:
“‘[Aristotle said that] … the law is reason free from passion.’ Well … no offense to Aristotle, but … I have come to find that passion is a key ingredient to the … practice of law … and of life. It is with passion, courage of conviction, and strong sense of self that we [make a real difference in the world].” – Elle Woods, Legally Blonde (2001).
What goes through your mind when you ask yourself the following questions? Are you a passionate person, someone who cares about what you do and making a real difference in people’s lives? What drives you to go the extra mile? Do you get excited by taking on new challenges and learning new skills? Do you get frustrated by people who just pass the buck and do not care about doing the right thing for the right reason? What are you doing to move your career and professional development forward? Are you feeling stuck at your current job and hungry for more opportunities?
You may be a great fit for this position if … You are a "details" person with strong office skills who thrives on making sure everything is in its place. You pay close attention, and are a person who is super organized and meticulous. You roll up your sleeves to keep everything moving forward, including working through queues of projects in a methodical way consistent with detailed protocols. You learn quickly, and notice when things are a little "off," leading you to slow down and take notice.
Who we are looking for. We are looking for a true administrative professional who prides themselves on delivering great work product, loves to take care of people, and thrives on working together with a dedicated team.
We strongly value transparency, accountability, and a growth mindset, including always looking for ways to be better. You will receive honest, timely feedback on ways to improve your work product, and your ideas for improvement will be valued. You have high standards for yourself and actively look for ways to be productive and keep learning.
We are a tight-knit office and are looking for a person who not only fits our culture, but also brings us their unique perspective, skills, and experiences. We are a busy law firm, and the right person thrives on managing their priorities and time, displays grace under fire, and jumps in to help other team members.
You must be very comfortable using modern office equipment and software, and quickly learning how to use equipment and software which is new to you. You work well both as part of a team, as well as independently, and are a quick study with common sense and sound judgment.
You will be a great fit for our culture if...:
- You are motivated, driven, and goal-oriented;
- You want to be challenged and have opportunities for growth;
- You approach your work with a sense of craft and caring, and are a true team player;
- You are a hard worker and thrive on having a variety of tasks and projects;
- You want to be appreciated and rewarded for being an A player;
- You take your work seriously, but not yourself.
What we do. Coast Land Law is a law firm that helps people protect their piece of the American Dream by using the legal system to aggressively protect their property rights and small businesses.
Our clients bring us some of their most important opportunities and challenges, and we work hard to help them navigate the legal system through creative thinking, skillful negotiations, and well-planned lawsuits. We specialize in cases that are often high-conflict and complicated—we are the firefighters of the legal system.
We are a growing team, with a full-time attorney, a legal assistant, office manager/bookkeeper, and two of counsel attorneys who help with excess projects. Over the next 12 - 18 months, we expect to grow to 8 - 10 full-time staff as well as several contract employees, and have over 2,000 square feet of office space.
Our clients are mostly based in Clatsop, Tillamook, and Columbia Counties, but we also serve clients statewide, including the greater Portland area and other parts of the state.
Records Coordinator (Records Specialist): We are hiring a Records Coordinator (Records Specialist)(part-time, 25 - 30 hours/week) whose primary duties include:
- Creating, maintaining, and organizing physical files;
- Creating, maintaining, and organizing digital files;
- Timely and accurate data entry in our case management software;
- Following detailed protocols for our files with extreme attention to detail;
- Working through a high-volume of repetitive filing in a timely manner;
- Maintaining a high degree of accuracy and consistency .
Your other duties include:
- Processing a high volume of digital documentation in an accurate, timely manner;
- Processing a high volume of physical documentation in an accurate, timely manner;
- Distributing physical documentation within the office;
- Cross training with and backing up other administrative staff;
- Interacting gracefully and assertively with a wide variety of people;
- Other administrative duties as assigned.
Compensation:
- Part-time (25 - 30 hours/week): $20.00 - $22.00/hour ($26,000.00 - $34,320.00/year) depending on hours worked. A minimum of 25 hours/week on a consistent schedule is required.
- Occasional overtime as needed (we are a busy office, and need coverage from time to time as bigger cases come through our firm)
Benefits:
- SIMPLE IRA, 3% employer match
- Health insurance (100% of employee's premium based on our health insurance plan)
- Dental insurance (50% of employee's premium based on our health insurance plan)
- Vision insurance (100% of employee's premium based on our health insurance plan)
- PTO (10 days vacation in year 1, 10 paid federal holidays, 6 days paid sick leave)
- $500.00 hiring bonus after 3 months of part-time (at least 25 hours/week) continuous employment, $500.00 retention bonus after 6 months of part-time (at least 25 hours/week) continuous employment
- Potential reimbursement opportunities (up to $1,000.00/year) for qualified educational and professional development
- 90-day probationary period generally (including for vacation PTO, and sick leave PTO), and eligibility for health insurance, dental, and vision insurance on the first day of the month following 30 days of continuous employment
Qualifications include:
- 1 year full-time experience in a professional office setting
- Associate’s degree, or 1 year of full-time college-level coursework
- Proficiency in Microsoft Office (especially Word and Excel)
- US work authorization
- Fluent English communication skills (written and verbal)
- Valid driver’s license and insurance, and reliable transportation
A Word on References: If you believe this role would be a good fit, get your list of professional references ready. We will check references as part of the interview process to verify your work experience and credentials, and to help us understand what kinds of skills, experiences, and values you would bring to our firm. We use the reference check process to learn about you and help us understand how we can help set you up for success at our firm.
Instructions for Applying: Follow the instructions carefully.
Apply on Indeed, and submit your résumé. When updating or putting together your résumé, think carefully about what it says about the quality of your written work product, attention to detail, knowledge of spelling and grammar, awareness of formatting conventions, proofreading your own work, etc. After all, we are a law firm—would you expect anything less?
We will reach out to qualified candidates within 1 – 2 business days after they apply. The statements above are not intended to be an exhaustive list of all responsibilities, duties, and skills. Come learn about our firm on our website at www.coastlandlaw.com. Thank you for your interest!
Job Type: Part-time
Pay: $20.00 - $22.00 per hour
Expected hours: 25 – 30 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Warrenton, OR 97146 (Required)
Ability to Relocate:
- Warrenton, OR 97146: Relocate before starting work (Required)
Work Location: In person
