Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as a Deputy Clerk. The Deputy Clerk provides highly responsible administrative work involving direction of a variety of business management or support service functions. The daily workflow assigned to the individual in this position reports to the Elected Recorder of Deeds.
Duties:
- Process, protects, and preserves files and indexes of permanent legal documents pertaining to real estate, marriage licenses, state and federal tax liens, military discharges, and other miscellaneous records of Lincoln County.
- Checks incoming documents for statutory recording requirements and calculates recording fees. Notifies customers when documents do not comply with recording requirements or when recording fees are insufficient.
- Receives recording and copy fees. Issues receipts.
- Assigns books, pages, document numbers and other recording information to legal documents through computerized counter reception program.
- Enters data into computerized database index in order to ensure access to recorded documents.
- Verifies and corrects data entry and scanned images in database by comparing them to original legal, recorded documents.
- Research and answers questions in person and by telephone from the general public using the database, book indexes and recorded documents; Provides end-user instruction in the use of the database, book indexes, microfiche and equipment.
- Researches and applies appropriate statutes, regulations and local records standards as they relate to the duties of the Recorder. Track legislation related to the duties of the Recorder.
- Provides copies and certifies authenticity of documents to customers when requested. Takes applications for and issues marriage licenses.
- Responsible for recording, safekeeping, and organizing all documents related to real estate transactions in a competent and logical manner.
- Verify incoming documents for recording, checking names, legal details, signatures, notary stamps, and fees; notify customers of errors.
- Handle phones, emails, and counter inquiries, assisting customers with various transactions and information requests. • Performs other related duties as assigned
Qualifications:
- One year of work experience as Administrative Assistant or previous experience in customer service, clerical support, or administrative roles preferred.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Attention to detail and accuracy in all work performed
- Ability to maintain confidentiality of sensitive information
- Knowledge of legal terminology and procedures is a plus
Benefits:
- Competitive salary based on experience
- Health insurance options available
- Retirement plan contributions
- Paid time off for vacation, personal leave, and holidays
If you are a motivated individual with strong administrative skills and a passion for the legal field, we encourage you to apply for the position of Deputy Clerk. Join our team and contribute to the success of our organization.
Job Type: Full-time
Pay: $35,360.00 per year
Benefits:
- Bereavement leave
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid jury duty
- Paid time off
- Retirement plan
- Vision insurance
- Wellness program
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Shift availability:
Ability to Commute:
- Troy, MO 63379 (Required)
Work Location: In person