Summary
As an Administrative Coordinator, you will be a vital part of our team, utilizing core skills such as computer literacy, customer service, and organizational abilities to support the smooth operation of our office. Your premium skills in office management, data entry, and calendar management will be essential in handling administrative tasks efficiently. Additionally, your relevant skills in Microsoft Office, event planning, and project coordination will further enhance your contributions. With a Bachelor of Science degree and proficiency in Microsoft Office, you will be well-equipped to assist in various administrative functions, ensuring the office runs effectively and efficiently.
Qualifications:
- Working knowledge of Municipal government procedures a plus
- Professional attitude and ability to work with the public, Village and Township officials, volunteers and merchants
- Working knowledge of Main Street ideology a plus
- Strong organizational skills with attention to detail
- Willingness and ability to learn quickly
- Ability to work cooperatively with others
- Strong communication skills, both written and oral
- Bachelor’s degree in communications, office administration, English, or journalism is desired.
Duties
- Weekly General e-newsletter
- Bi-weekly Business e-newsletter
- Special Edition Newsletters as required (about 1x month)
- Business and Community notices and communications
- Award nominations, as needed
- Serves as administrative resource person to DDA Director, Assistant Director and DDA Board
- Bookkeeping using BS&A accounting software
- Assist in Preparation of Agenda Packets for monthly meetings using MuniCode agenda software
- Liaison for all merchandise sales; tracks/reports on all merchandise sales
- Manage administration of DTLO office
- Update Dining & Shopping guide and Available properties list and other pertinent documents as needed, including associated update to web pages.
- Manage other special programs as needed
- Takes care of non-event flier, brochure, table tent, newsletter and survey distribution as necessary
- Assists with preparation and distribution of necessary bid documents and tabulates results
- Working knowledge of all active workplans
- Performs other duties as required
- office organization and tidying
Knowledge of the following a plus, willingness to learn as necessary:
- The four-point Main Street approach to assist in the recruitment and management of volunteers
- Microsoft Office Suite – especially spreadsheets
- Google Drive
- WordPress (website design)
- Social Media
- Snap Retail (Email services)
- Canva.com (Graphics)
- Adobe Suite (InDesign, Illustrator
*
Wages:
- $18.25/hour
- 30 Hours per week. Scheduled generally 9am – 4:30pm Monday – Thursday, however, some weekends and evenings required, all hours subject to scheduling.
Job Type: Part-time
Pay: $18.25 per hour
Work Location: In person