An Astoria-based General Contracting company is currently seeking a full-time Executive Assistant for our Executive Manager (C-Suite). We are currently seeking a professional individual with excellent interpersonal, organizational, and communication skills to work as an Executive Assistant in our company.
Primary responsibilities include; but are not limited to:
- Reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Provide coverage for reception
- Protect operations by keeping information confidential.
- Complete projects by assigning work to staff; following up on results.
- Prepare reports by collecting and analyzing information.
- Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Contribute to team effort by accomplishing related results as needed.
Executive Assistant Skills and Qualifications:
- Writing Skills, Reporting Skills, Supply Management, Scheduling, Organization, Time Management, Presentation Skills, Travel Logistics, Verbal Communication
- Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required.
Education and Experience Required
- Knowledge of computers and MS Office
- 3 - 5 years of experience as Executive Assistant
- Construction / Operations (in-office setting) experience preferred
- Knowledge of administrative and clerical procedures
- Knowledge of customer service principles and practices
Job Type: Full-time
Pay: From $69,919.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Executive Assistant: 5 years (Required)
Work Location: In person