Job Role: Office Administrator & Executive Assistant
Job Summary:
Office Administrator will coordinate office activities and operations while providing clerical and administrative support to senior executives.
Duties/Responsibilities:
- Manages office activities and functions to maintain efficiency and compliance with company policies.
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Performs clerical support with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
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Manage professional and personal scheduling for CEO & EVP, including agendas, email, phone calls, client management, and other company logistics.
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Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
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Oversees telephone services, email correspondence, and mail distribution.
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Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
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Maintains office supplies inventory.
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Maintains professionalism and strict confidentiality with records, documentation, and files, particularly complex or sensitive files.
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Organize team communications and plan events, both internal and off-site
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Performs other related duties as assigned.
Required Skills:
- Excellent verbal and written communication skills.
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Excellent organizational skills and attention to detail.
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Excellent time management skills with a proven ability to meet deadlines.
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Strong supervisory and leadership skills.
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Ability to prioritize tasks and to delegate them when appropriate.
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Ability to function well in a high-paced and at times stressful environment.
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Basic understanding of how to operate standard business equipment.
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Proficient with Google Workspace, Microsoft Office Suite or related software.
Education and Experience:
- High school diploma or equivalent required; Associate degree in office administration or related field preferred.
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At least three years of administrative and clerical experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
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Must be able to lift up to 15 pounds at times.