About TMHCC:
Tokio Marine HCC (TMHCC) brings 50 years of service to the specialty insurance industry, today offering over 100 products to commercial customers in 180 countries around the world. Organic growth and over 60 successful acquisitions have grown our 2023 Gross Written Premium (GWP) to over $7.5 Billion. Our workforce has grown to 4,300 worldwide … big, but not so big that you cannot make a difference. Our Good Company values, including integrity, empowerment, and commitment to customer service, and a culture of innovation, communication, and collaboration make TMHCC a great place to work.
The Role:
The Corporate Facilities Manager oversees all aspects of building functions and guarantees the safety and functionality of all facilities. Duties include corresponding with staff and contractors, planning maintenance work, maintaining records, and supervising facilities staff. Our ideal candidate is well-versed in corporate facilities management processes and exhibits high multitasking and organizational abilities.
Key Responsibilities:
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Responsible for managing and maintaining 186,000 sq. ft. of corporate office space.
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Oversee the day-to-day property and building maintenance and upkeep of the corporate facility.
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Manage vendor relations, including reviewing and approving invoices for the facilities and office equipment services.
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Manage building access system including adding, deleting, and maintaining employee access records and issuing electronic access devices.
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Ensure the interior and exterior of the office buildings are appropriately managed and maintained. This includes, but is not limited to duties such as, performing regular inspections of the building and providing a monthly inspection report, scheduling, and overseeing any necessary maintenance, scheduling required inspections, and keeping up with all COH building requirements.
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Manage and oversee all internal office moves. Coordinate and oversight of all construction and remodel projects.
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Responsible for responding to and handing building emergencies during business hours and after hours on an as-needed basis.
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Supervise the facilities maintenance personal.
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Maintain all major office equipment such as copiers, postage machine, ice makers, etc. (excluding printers and scanners), including scheduling and overseeing any necessary service calls, ordering necessary supplies, and negotiating rental and maintenance contracts.
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Oversee the office company supplies and place orders when necessary.
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Work with VP of Administration to develop and implement corporate-wide cost reduction programs, including helping to establish master contracts with vendors for use by all subsidiaries.
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Oversee all tenant improvement projects, including all building capital improvement projects.
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Responsible for the Corporate Facilities annual budgets.
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Build good working relationships with staff.
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Customer service skills are very important.
Minimum Knowledge, Qualifications and Education Requirements:
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Bachelor’s Degree in Business Administration or related field is preferred, but not required.
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6+ years of progressive experience in Corporate Facilities Management or related field.
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Excellent written and verbal communications skills with an emphasis on confidentiality, tact, and diplomacy
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Superior organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously.
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Intermediate proficiency and experience using Microsoft Office package (Excel, Access, PowerPoint, Word).
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