JOB SUMMARY: This position reports to the president and is responsible for assisting him in the day to day support functions for the smooth and efficient operation of our company and to provide administrative support as assigned.
ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:
- Correspondence with property owners, vendors, and tenants for President
- Assist with H/R duties, staff meetings, company procedures, etc.
- Set up agendas, notifications, meeting minutes
- Maintain President’s calendar – meetings and appointments
- Marketing information for potential clients
- Assist in setting up new management of properties including management agreements, tenant notifications, billing notifications, files, etc.
- Maintain property owner files
- Maintain insurance files for owners, including billing, property coverage, claims, and recommendations; get quotes and obtain coverage when needed
- Coordinate reports sent to mortgage companies regarding required documentation of a property’s financial information or insurance coverage
- Assist President with misc. property needs, tenant correspondence, vendor dispatching, research and coordination with owners for property projects, breakdown monthly credit card billing, update President on community affairs and news articles
- Assist Accounting Department with monthly mailings to owners, vendor packets, draft monthly newsletter, etc.
- General office: Oversee office machines (service and supplies), keep office supplies stocked, assist with office socials, building maintenance, etc.
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
- Professional development assistance
- Tuition reimbursement
This Company Describes Its Culture as:
- Stable -- traditional, stable, strong processes
- People-oriented -- supportive and fairness-focused
- Team-oriented -- cooperative and collaborative
Schedule:
Job Type: Full-time
Pay: $50,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Administrative: 2 years (Preferred)
- Executive Assistant: 2 years (Preferred)
- relevant: 2 years (Preferred)
Work Location: In person