POSITION: Athletic Admin Assistant
REPORTS TO: Athletic Director
Department: PRHS/Athletics
Compensation: Classified Salary Schedule
Overtime Status: Non-Exempt
Days: 225 Days, Hours may vary
Position Summary:
Assist the athletic director and coaches with: scheduling, budgeting, entering and processing of Purchase Orders, coaching licensure and certification, facility management, bookkeeping, calculate student GPA for eligibility, and hospitality management.
Minimum Qualifications/Job Requirements:
Education: High School diploma
Specialized Knowledge, Licenses, etc: Knowledge of google applications and computer skills
Other: Ability to work cooperatively and collaboratively with others, collaborate with administration, and demonstrate self-discipline and initiative, follow district guidelines.
Duties and Responsibilities:
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Clerical work within the athletic department
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Enter purchase requests and make purchases as directed
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Prepare purchase orders and invoices to be paid
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Prepare and maintain multiple financial records and budgets for all athletic programs
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Prepare and make deposits of money collected by staff
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Assist with scheduling events and event staff
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Assist with maintaining athletic website and social media accounts
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Assist with data entry, records for athletes and coaches, eligibility, and DragonFly max
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Assist with maintaining records and reporting to the Arkansas Activities Association
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Assist with gate assignments and setup, including cash and online ticketing
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Verify and balance all gate money and prepare for deposit
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Assist with payroll for event staff and officials
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Assist with maintaining documents, files, and records for athletic department
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Assist with answering telephone calls and emails for athletic department
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Assist the Athletic Director with district paperwork
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Assist the Activites Director with the scheduling of facilities
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Assist the Athletic Director with event setup and organization, as assigned
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Assist the Athletic Director with promotional and marketing material for athletic/activity department
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Assist the Athletic Director with transportation and lodging for athletic/activity groups, as needed
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Perfom any other related duties as required or assigned