Overview:
We are a Private Fiduciary Office seeking a detail-oriented Administrative Assistant to join our team in our office located in West Los Angeles. The ideal candidate will provide administrative support, complete routine tasks, complete financial projects and use their qualified skills as per below:
- Accounting 1-2 years of experience in accounting or certificate in accounting
- Successful experience in managing and coordinating the activities of a busy and productive executive office
- Proficient and working knowledge of computer software including Microsoft Office, Quicken, Dropbox, and Online portals.
- Demonstrate ability to write clear, concise and accurate memos and reports and edit correspondence for correct grammar, spelling and punctuation
- Skills in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to individuals at various levels in and outside of our organization
- Able to work independently, take initiative and follow through on tasks with minimal direction or supervision
- Demonstrates experience in acceptable accounting and business practices to provide guidance and direction in financial, legal, and administrative issues.
- Ability to establish and maintain cooperative and cordial working relationship with co-workers and the public.
- Bachelor's Degree or equivalent combination of education and experience
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation
- Must be a team player with good communicative skills
Duties:
- Perform clerical tasks such as data entry, scanning, filing, and organizing documents
- Order supplies, sort & distribute incoming mail, and create folders
- Assist Paralegal with compiling information for Court Accountings.
- Handle correspondence, including emails and letters
- Provide support to staff, business associates, and clients
- Utilize computer skills to create transmittals, reports, billing, and research
- Handle and organize onsite and offsite storage
- Transcribe notes accurately and proofread documents for errors
-Assist staff with Medical inquiries
Requirements:
- Computer literacy with proficiency in Microsoft Office
- Experience with Quicken or willingness to learn
- Knowledge of phone systems and office equipment
- Previous experience in a legal office setting is a plus
- Ability to transcribe accurately and maintain confidentiality
- Strong clerical skills with attention to detail
- Proven ability to multitask and prioritize workload effectively
- Excellent communication skills for interacting with colleagues and clients
Job Type: Full-time
Pay: $25.00 - $29.00 per hour
Expected hours: 30 – 35 per week
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
Schedule:
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Los Angeles, CA 90064 (Required)
Ability to Relocate:
- Los Angeles, CA 90064: Relocate before starting work (Required)
Work Location: In person