Position Title: Office Receptionist
Location: Dallas, TX
Department: Administration
Reports To: Office Manager or Operations Manager
Employment Type: Full-time
Position Overview:
The Office Receptionist will be the first point of contact for visitors and clients, representing the company with a positive and professional demeanor. The ideal candidate will have excellent communication and organizational skills, a welcoming attitude, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
- Customer Service: Provide information and assistance to visitors, clients, and staff in a courteous manner.
- Scheduling and Appointments: Schedule and confirm appointments, meetings, and conference room bookings.
- Mail and Deliveries: Receive, sort, and distribute mail and packages; prepare outgoing mail and packages.
- Administrative Support: Assist with various administrative tasks such as filing, data entry, and maintaining office supplies.
- Maintain Reception Area: Ensure the reception area is clean, organized, and welcoming.
- Coordinate Office Activities: Help organize and coordinate office events and activities.
- Security: Monitor and control access to the office, ensuring security protocols are followed.
Qualifications:
- High school diploma or equivalent; additional certification in Office Administration is a plus.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., fax machines, printers).
- Professional appearance and demeanor.
- Ability to handle sensitive information with confidentiality.