Insight Global is seeking an Executive Assistant to support a federal consulting firm on a federal program working a hybrid schedule in Bethesda, MD. This individual will perform a variety of duties consistent with a Management Analyst, Event Planner, Executive Assistant, Change Management Advocate, and workforce outreach. This role will be interacting with a wide variety of Senior Leaders in the government agency and will assist the Executive Officer and Deputy Executive Officer in a wide variety of items in support of the IC and will need to frequently come on site in support of these various efforts. This is a full-time opportunity located in Bethesda, MD.
- Maintains executive(s) calendar and acts as the primary POC for executive(s).
- Attend routine staff and business meetings for awareness and to take notes for distribution.
- Mentor and coach staff, advising on overall performance and specific activities.
- Observe operations and documents standard practices and develops new standard operating procedures (SOP) and instructions.
- Facilitate business process improvement activities, to include documenting as-is processes, gathering to-be requirements and validating capture with staff.
- Analyze information requirements to develop reporting systems including the systems specifications, data gathering and analytical techniques, and systems evaluation methodology.
- Assist researching and preparing program and operational strategies and implementation plans.
- Conduct in-depth analysis of all facets of operations, document areas for improvement, research improvement methodologies and recommend course of action.
- Develop procedures and systems for establishing, operating, and assessing the effectiveness of administrative controls and systems.
- Review policy, regulatory and legal requirements for operation and document gaps and propose corrective actions.
- Conduct assessments of standard operating procedures (SOP) and prepares recommendations for improvement.
- Develop and maintain SOPs for planning meetings, events and campaigns and submit changes for approval and update as necessary.
- Create SOPS for use in individual position as needed.
- Evaluate feedback form meetings, conferences and events and recommend changes and improvements to future events.
- Assist with Change Management within the IC.
- Review administrative audit and investigative reports to determine appropriate changes.
- Prepare detailed reports based on research and findings and present at meetings and briefings.
- Make travel arrangements including preparing itineraries, making transportation and hotel reservations.
- Prepare travel orders and expense vouchers using the NBS Travel Management System and maintain electronic files on all travel.
- Prepare invitational travel authorizations and other travel and maintain a file on travel authorizations and vouchers.
- Coordinate travel arrangements for sponsored participants.
- Draft policy statements and present to upper management as requested.
- Assist staff prepare briefing and presentation materials for presentation at meetings.
- Capture meeting minutes and prepare final documentation for distribution to participants.
- Assist staff on setting up for events and completing administrative reviews.
- Coordinate meeting planning and campaign development along with related internal communication elements with requestors and ensure completeness and accuracy of materials before distribution to participants.
- Plan and coordinate logistics (location, facility, participant lodging, equipment requirements, etc.) for major and large-scale meetings, conferences teleconferences, and workshops and other similar events in accordance with provided requirements, budgets, and schedules.
- Plan and coordinate all aspects of participation to include preparing and delivering forms, applications and presentations, and reserve lodging and transfer
Must haves:
- Bachelor’s degree
- At least FIVE (5) years of experience in an administrative support and/or executive level support role.
Job Type: Full-time
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Administrative/executive support: 5 years (Required)
- Calendar management, event planning, meeting coordination: 1 year (Required)
Ability to Commute:
Work Location: In person