Job Posting: Office Manager
Location: 6710-6848 00 Bird Rd, Miami, FL 33155
Schedule: 9:00 AM - 5:00 PM, Monday to Friday
About Us: Wellness Education Group is on a mission to become a global leader in the provision of wellness education solutions. Our diverse portfolio includes WE Martial Arts, WE Just Move, The Cat Academy, Top Level Team, and Sprout Live Food. As we expand our operations, we are seeking a dedicated Office Manager to join our team in our new Bird Ludlam office.
Position Overview: We are looking for an organized and detail-oriented Office Manager to oversee and manage a variety of administrative tasks. The ideal candidate will be proactive, efficient, and capable of managing multiple responsibilities simultaneously. This role is crucial to ensuring the smooth and effective operation of our office, with a strong focus on supporting our martial arts programs and related activities.
Key Responsibilities:
- Manage all aspects of accounts payable and receivable, ensuring timely and accurate processing of invoices and payments.
- Maintain positive relationships with vendors, handle negotiations, and ensure that all vendor agreements and contracts are up-to-date and favorable.
- Administer payroll processes accurately and on time, ensuring compliance with all relevant regulations and company policies.
- Coordinate and manage tax-related activities, ensuring compliance with local, state, and federal tax regulations.
- Arrange and coordinate travel for staff, including booking flights, accommodations, and transportation.
- Manage office supplies and equipment inventory.
- Coordinate and schedule meetings, and appointments.
- Oversee office budget and expenses.
- Handle incoming and outgoing correspondence.
- Maintain office policies and procedures.
- Ensure the office operates smoothly and efficiently.
- Handle various other administrative duties as needed to support the office and team.
Qualifications:
- Proven experience as an Office Manager or in a similar administrative role.
- Strong understanding of accounting principles and practices.
- Proficiency in using accounting software, including QuickBooks, and MS Office (especially Excel).
- Excellent organizational and multitasking abilities with attention to detail.
- Strong communication and interpersonal skills, including excellent phone etiquette.
- Ability to manage calendars effectively.
- Experience in event planning and vendor management.
- Knowledge of medical office management practices is a plus.
- Experience in clerical duties such as filing and data entry.
- Bilingual in English and Spanish.
- Martial arts experience is a plus, as many activities in Bird Ludlam will focus on martial arts classes, aftercare, summer camps, and our Top Level Team competitions.
Benefits:
- 15 days of paid vacation.
- Free martial arts classes for the employee and their immediate family.
- Discounts on WE merchandise.
How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this role. Please send your application to careers@wellnesseducationgroup.com with the subject line "Office Manager Application - [Your Name]".
Join us at Wellness Education Group and help us make a difference in the world of health and wellness!
Wellness Education Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $21.90 - $23.65 per hour
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- Miami, FL 33155 (Preferred)
Ability to Relocate:
- Miami, FL 33155: Relocate before starting work (Preferred)
Work Location: In person