Job Description
Administrative Assistance
At HRA an Administrative Assistance will perform clerical duties to help the business run efficiently and smoothly. In addition, the Administrative Assistance will provide support to the CEO, VP of Finance, and Director of Operations by handling a variety of tasks. HRA is looking for a multitasker with excellent communication skills and an upbeat attitude. A successful candidate should be professional, polite, and attentive while also being accurate. This candidate should always be prepared and responsive and willing to meet challenges directly. The Administrative Assistants must be comfortable with computers, and general office tasks and excel at both verbal and written communication. Most importantly, he/she should have a genuine desire to meet the needs of others while maintaining strict confidentiality.
Core Skills:
- Excellent verbal and written communication skills
- Highly proficient in MS Office applications (Word, Excel,PP).
- Social platforms savvy (Instagram, Twitter, LinkedIn)
- Must be a problem solver with decision-making abilities.
- Some HR knowledge
- Prior administrative experience
- Associate degree in related field
- Desire to proactively create a positive experience for others
- Excellent timing and organizational skills
- Ability to work independently
Duties and Responsibilities:
- Handlin office tasks, generating reports, presentations, setting up meetings and reordering supplies.
- On board new employees
- Provide real time scheduling support by booking appointments and preventing conflicts. Manage CEO’s calendar
- Screening phone calls and routing calls appropriately
- Generate absentee reports, vacation reports, anniversaries, and tardiness
- Transcribe minutes from meetings, create presentations and conduct research when needed.
- Greet and assist visitors
- Maintain polite and professional communication via phone, e-mail and mail.
- Arrange meetings, appointments, and executive travel
- Handle business related mail
Educational Requirements:
- Bachelor’s degree or Associates Degree in related field.
- Proficiency in MS Office.
- Administrative Assistance Experience.
- Some HR experience
- Experience with Social platforms
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Job Type: Full-time
Job Type: Full-time
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Education:
Experience:
- Customer service: 2 years (Required)
Ability to Relocate:
- Miami, FL 33166: Relocate before starting work (Required)
Work Location: In person