JOB TITLE: FINANCE ADMINSTRATOR- Audit & Property Support
REPORTS TO: CONTROLLER
PAY TYPE: FULL TIME, EXEMPT WITH BENEFITS
LOCATION: ENGLEWOOD CLIFFS, NJ (ONSITE)
HOURS OF OPERATION: MONDAY TO FRIDAY 9 AM TO 5 PM
WHO WE ARE AND OUR VALUES:
SIDCO Investment Inc. is a private company dedicated in providing professional administrative support to our teams and business operation. We provide high quality, effective, and quick solutions to maximize the efficiency of our operations. Collaboratively, we maintain our standards through Honesty, Loyalty, and Integrity in all that we do.
JOB SUMMARY:
The Finance Administrator will be responsible for overseeing, process, audit of transactions and property financials to ensure accuracy of the data. This role will audit and back up bi-weekly payroll. The Finance Administrator will perform monthly financial audits while supporting the Executive Vice President of Finance, Controller, Assistant Controller and Property Administration Team.
ESSENTIAL JOB FUNCTIONS (Including, but not limited to):
· Maintain internal accounting records and conduct detailed review and audit of company records and transactions to ensure compliance with procedures and policies.
· Perform property audits by auditing Properties Bundles, review accounts payable, receivable, security logs etc. in a timely manner.
· Audit Biweekly Payroll, the week after payroll is complete.
· Make all changes in GL for all auditing findings and upload a new checkbook to NAS for Controller.
· Assist Administrator when needed in coding or GL posting.
· Oversee access to Chase RDC for the Managers and the Assistant Managers as a Banking (Chase) system administrator. Includes overseeing the RDC machines and usages.
· Oversee or assist with Chase services for example but not limited to Pos Pay, Stop Payments, User management and field related questions.
· Assist with Eviction credit cards, managing compliance with procedures and policies and auditing the proper usage of eviction credit cards.
· Perform accounts payable and receivable with certain vendors and properties by cutting AP checks and issue property reimbursements through check or ACH.
· Maintain and update corporate mileage log along with annual rate accordingly.
· Maintain a booklet of all 1099 Vendors and update 1099 recipient vendor listing.
· Payroll Back Up, able to process payroll as needed in a timely and accurate manner. Able to audit timecard reports, calculate retro pay, ensure all employee 401K contributions changes take effect per pay period.
· An understanding of loan portfolio and be able to assist with monthly payments to lenders.
· Knowledgeable in Time and Attendance Software program (Kronos) with updates, assist employees with questions as a backup.
·Prepare Finance related training manuals and assist in training staff.
· On a backup capacity working knowledge property IP addresses to ensure employees are clocked in according to company policy.
· On a backup basis create and maintain mortgage facts sheets, upload mortgage documents, and have some knowledge of the annual review process and information provided.
· Use MRI property software for AR, Reporting and Financial Auditing
· Assist Controller with filings and reporting.
· On an as needed basis to assist the property administration team by handling a property or certain aspects of the property such as accounts payable.
· Efile Year end 1099s
· Perform any monthly bank account and credit card reconciliation.
· Handle accounts payable for Raamco Canadian business accounts and prepare monthly report and bank reconciliation.
·Track and analyze financial data.
. Establish, implement, and maintain effective internal controls.
· Develop, implement, and maintain financial policies.
· Assist in following up on the documentation and reporting requirements the company has.
·Develop and maintain sound procedures, ensure compliance and standards are adhered to. Implement best practices and assist with fraud prevention.
REQUIREMENTS FOR THIS ROLE:
·Bachelor’s Degree Required (Business Administration Major Preferred)
·2+ Years of experience in Customer Service, Real Estate, Payroll and/or Banking (Preferred)
·Basic accounting principles: Chart of Accounts and Debit/Credit
·Strong and professional communication skills both orally and in writing
· Strong Organization skills to keep clean workspace and maintain a filing system
·Strong time and task management skills with the ability to reprioritize
·The ability to work independently and collaboratively with other teams and departments.
· A strong problem-solver through methodical/analytical practices
· A team player
BENEFITS:
100% employer paid: Medical, Dental, Vision
Employee Leave: Paid Holidays, Floating Holiday, Vacation, Sick Time
Additional Employment Perks: 401k and 401k Match (up to 20%)
This position is considered vital to the overall business operation of the Company, therefore commitment to the position and the business operation is essential. The duties and responsibilities are not limited to those listed herein. I understand that this job description is neither complete nor permanent, that it can be modified, expanded, or shortened at any time with or without notice. SIDCO Investment Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. SIDCO Investment Inc. makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Work Location: In person