Executive Assistant to President/CEO
Hauppauge Administration
People's Alliance Federal Credit Union is looking for a dynamic, experienced Executive Assistant to provide administrative and project management support to President/CEO and Executive staff. Must have the ability to interface with all levels of management throughout the credit union to ensure a smooth and efficient workflow.
Duties and Responsibilities:
Coordinate and schedule events such as management meetings and large group meetings; reserves and prepares facilities, prepares agendas and presentations for meetings; take and prepare meeting minutes; identifies action items and ensures follow up
- Maintains and updates the President/CEO’s calendar and tracks Management staff time and attendance (sick leave, vacations, leave of absences, conferences, etc.)
- Communicates effectively with President/CEO on a daily basis to discuss and triage urgent issues, and to resolve meeting conflicts and scheduling challenges
- Prepares all documents for monthly and annual Board of Directors meetings
- Communicates with management staff on a regular basis to ensure positive communications and project management throughout the organization
- Read and route incoming mail, screen incoming telephone calls and visitors
- Conducts research and compiles and types reports
- Proactively prepares all support materials for President/CEO’s daily schedule and looks ahead to prepare for meetings on a rolling 1-2 week basis
- Updates and maintains company policy and procedure manuals
- Make travel arrangements as needed for President/CEO, Board of Directors, and other key personnel
- Plan quarterly employee meetings and management meetings, as well as off-site annual employee party
- Coordinate employee relations activities such as Employee Appreciation Day, holidays, snacks, events, etc.
- Orders and maintains supplies and arranges for equipment maintenance. Uses sound judgement in corporate credit card usage, record keeping, and reconciliation.
- Other duties may be assigned as necessary
Competencies Required:
- Excellent written and oral communication skills
- Ability to work independently or in a team setting
- Enthusiastic and energetic attitude
- Ability to work in a fast paced environment, multitask and endure high pressure situations as they arise while maintaining a calm demeanor
- Ability to use discretion, confidence in decision making, and maintain confidentiality
- Committed to work and strive to solve critical problems
- Committed to the best interest of the organization, and willing to abide by the credit union’s mission of performing any and all necessary tasks and job duties
- Outstanding human relations and leadership skills and the ability to function in a team environment
Educational Qualifications:
- Executive Assistant should possess a Bachelor’s Degree or equivalent job experience
- 5 years prior experience with C suite or comparable work experience
- Knowledge and competency in Microsoft Word, Excel, PowerPoint and Outlook
- 3 years prior experience managing projects, writing reports, and creating presentations
Compensation:
This is a Full Time Management position with salary and benefits package to reflect current company guidelines
People's Alliance FCU: An Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
Job Type: Full-time
Pay: $55,000.00 - $70,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Education:
Experience:
- C-Suite Assistance: 5 years (Required)
Work Location: In person