Founded in 2019 by two longtime educators, was created to reimagine the middle school experience for students, families and staff. We’re built to disrupt the NYC education system by offering a much-needed alternative for families searching for an elevated, personalized, diverse education experience for their children. We know kids and families deserve more than what is often offered in the public school system but understand that private school can be unapproachable. At BKI we fill that gap – not with the rigor or traditional structure that has become the norm – but with care. We take an approach to learning that engages each individual student’s curiosity, creativity, and humanity because we care to do things differently.
The Opportunity
It is a very exciting time at BKI! Our leadership team is growing and we are looking for an experienced organizer and leader to join our team as our first Administrative Assistant. The Administrative Assistant will work closely with BKI’s Co-Founders and Co-Heads to support in administrative tasks, office management, enrollment, recruitment, and admissions.
Overall Qualifications:
- Bachelors Degree or equivalent experience
- Experience in an executive assistant role, preferably at a non-profit or an educational institution
- Communicate fluently in written and spoken English
- Strong organization and people skills
- Ability to work in a fast-paced environment
- Strong organizational skills with the ability to manage multiple tasks efficiently
- Excellent phone etiquette and customer service skills
- Prior experience with data entry and calendar management
- Familiarity with Google Suite: Drive, Sheets, PowerPoint, and Docs and ability to adapt to new software quickly
- Preferred, but not required: Canva and/or Photoshop
Responsibilities include, but are not limited to, the following:
Recruitment & Admissions Support
- Maintain and keep accurate record of application documents
- Communicate progress of application documents
- Answer general application questions regarding the process
- Maintain and document marketing budget
- Maintain up-to-date contact spreadsheets
- Populate and manage calendaring of interviews
Event Support
- Manage communication for all admissions events
- Maintain accurate records of attendance communicate with attendees and no-shows
- Organization, set up and break down of all admissions events: seating, technology, and materials
Development Support
- Maintain Co-Head development email and written communication
- Tracking of donations, acknowledgment letters and emails
- Support yearly Fall and Spring Fundraising efforts
- Ticketing, marketing, vision planning for set up and break down
Other Support
- Basic executive support including: photocopying, filing, updating email lists and contact information, running errands for meetings and gifts, as needed
- Website maintenance, as needed
- Create various spreadsheets as needed
Ideal candidate would have interest in...
- Designing bi-weekly Mailchimp communication for prospective families
- Leading Info Session tours ~3x a month September - December
- Creating Social Media content and calendar
Who You Are
Our ideal candidates have an unwavering commitment to equity work in the education space and the pursuit of student achievement and growth.
Beyond that, you are:
Committed to Kids: You find joy and fulfillment working with middle schoolers. You pride yourself in knowing individual details about every child in the building and believe that trusting relationships are a crucial component of student achievement. You make time to hear about kids’ weekends and never trivialize their feelings. When kids make mistakes, you always assume the best and look for ways to rebuild and repair - not punish.
A Servant Leader: You believe that true leadership is service to a community and is best done through understanding the unique talents, strengths and needs of the people you serve. You recognize the interdependence of a team and realize that trust is demonstrating commitment, openness to feedback and accountability to each of your teammates. When the need to be flexible or adapt arises, it does not interfere with your ability to be successful and stay positive.
A Family Advocate: You deeply believe that family partnership is the bedrock of strong school communities and pride yourself on being a bridge between school and home. You intentionally build relationships with families through frequent positive communication and are proactive to ensure families are the most informed and prepared to support their children during this unique developmental time. You feel confident including families in all aspects of restorative work and run towards signs of conflict with curiosity and compassion.
Relentlessly Positive and Optimistic: You have a strong sense of humor and perspective that allows you to approach inevitable conflicts and difficulties with optimism. When faced with a problem, you can make space for the feelings that arise without succumbing to placing blame and always look to find solutions. You have an ability to manage the discomfort that often comes with conflict but believe it builds clarity. This trust in the process allows you to lead with hope.
Dedicated to Relationships: Relationships are an integral part of your professional life. You build community in your classroom, on your team and with families. People might say that this comes naturally to you, but you understand that this is very intentional work that is more than just being a “people person.” You acknowledge, value, and celebrate the identities and contributions of your community in all their forms.
Skilled at Communication: You know the importance of listening, asking questions and leading with vulnerability. You prioritize direct, compassionate communication over the absence of tension and seek to channel conflict in positive ways that leads to greater healing and wholeness for the community. You understand the importance of frequent and consistent communication and know that actions speak louder than words.
Equity Statement
Brooklyn Independent is an equal opportunity employer and is committed to building a culturally diverse faculty and staff. BKI does not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, veteran, or military status. We are committed to the inclusion of all qualified individuals in the hiring process.
Job Types: Part-time, Contract
Pay: $25.00 - $30.00 per hour
Expected hours: 15 – 20 per week
Schedule:
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
Ability to Relocate:
- Brooklyn, NY 11217: Relocate before starting work (Required)
Work Location: In person