Company Overview:
Established in 2006, Boyd Consulting Inc. provides expediting and consulting services to architectural and engineering firms, assisting clients in navigating and completing New York City's complex permitting process across all five boroughs. Our mission is to deliver expedited, efficient, and reliable services.
Our goals are achieved through extensive expertise, innovative technology, and a strong commitment to excellent customer service. We serve a diverse clientele, including Designers, Engineers, Architects, Plumbers, Contractors, Building Managers, Tenants, and Homeowners. Boyd Consulting Inc. is certified as a Minority and Women-Owned Business Enterprise (MWBE), a Disadvantaged Business Enterprise (DBE), and a Small Business Enterprise (SBE) with various city agencies, including New York City Small Business Services, the NY/NJ Port Authority, and New York City School Construction.
Our dedication to diversity, efficiency, and superior customer service distinguishes us as leaders in the expediting and consulting industry.
Job Description:
At Boyd Consulting, we seek a dynamic and organized individual to join our team as an Office Manager with a background in expediting or the construction industry in New York City. This role is pivotal in ensuring efficient daily office operations and plays a key role in our Procurement Department.
The Office Manager will handle a variety of office management tasks and take a lead role in managing procurement projects with MWBE/DBE/SBE certified companies and city agencies. Responsibilities include overseeing project management from initial request to proposal completion and ensuring documentation and compliance.
At Boyd Consulting, we value dedication, efficiency, and the ability to manage multiple responsibilities seamlessly. If you are an organized, proactive, detail-oriented professional we encourage you to apply for this exciting opportunity.
Join Boyd Consulting and become a vital part of a team committed to excellence and innovation. Apply today!
Procurement Department Responsibilities:
- Manage company accounts with certified agencies.
- Maintain and update the competitor database, including certification statuses, profiles, services, and pricing.
- Manage alerts from clients, such as agencies, architects, engineers, and trades.
- Ensure targeted marketing materials are current and competitive. Prepare effective marketing materials tailored for potential clients and certified agencies.
- Create mailing lists to generate traffic and leads, identifying bid opportunities through recommended platforms and periodicals (online and print).
- Coordinate monthly procurement meetings with MWBE consultants and the President to review MWBE certifications, seminars, and projects.
- Prepare and attend seminars and procurement fairs hosted by government and private agencies.
- Understand project or proposal requirements and assist in preparing comprehensive RFQs and RFPs by gathering necessary documentation, coordinating with team members for accuracy, and tailoring proposals to meet client needs and compliance standards.
- Compile necessary documentation to fulfill project requirements such as resumes, capability statements, and certifications.
- Attend pre-bid meetings related to MWBE/DBE/SBE participation, coordinating with project managers and stakeholders to ensure a clear understanding of project requirements, timelines, and compliance standards.
- Review procurement and contract documents to ensure accurate inclusion of MWBE/DBE/SBE provisions and relevant requirements, manage the implementation phase by facilitating communication between clients and the project team, and promptly address issues.
- Demonstrate knowledge of working with related city agencies requiring filings such as the DOB, Landmarks, FDNY, DOT, and HPD. Utilize BIS, DOB NOW Build, and other DOB systems and enforce and use Department of Buildings filing system and procedures. Included in Preferred but not Mandatory Category or Qualifications and Requirements
Office Management Responsibilities:
- Answer office phone calls and take messages.
- Maintain accurate updates for all projects in the company's CRM system.
- Manage procurement and purchase of office supplies and equipment, maintaining optimal stock levels.
- Coordinate appointments and meetings among President, clients, and project managers, ensuring schedule alignment.
- Prepare reports, compose correspondence for President's weekly meetings, and execute daily office procedures.
- Collect and log incoming mail daily, reviewing with President and processing as required.
- Coordinate celebrations and office events.
- Assist in onboarding new employees, setting up workstations, and preparing orientation materials.
Qualifications and Requirements:
- Associate or bachelor’s degree preferred.
- Proven experience in project management, ideally within the construction, expediting, or code consulting industry.
- Familiarity with Department of Buildings and other city agencies' procedures required.
- Strong interpersonal, written, and oral communication skills.
- Excellent organizational and time management abilities, with a keen eye for detail.
- Strong proficiency in Microsoft 365 applications, particularly Outlook, Excel, and Teams.
- Experience working with project management tools and CRM software such as Bitrix24.
Type of Work: Full-Time, In-Office
Schedule: 9 AM to 5 PM, Monday to Friday
Job Type: Full-time
Pay: $42,000.00 - $45,000.00 per year
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
- Professional development assistance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Project management: 2 years (Preferred)
- Microsoft Office: 1 year (Preferred)
- Office management: 1 year (Required)
- Expediting: 1 year (Required)
Ability to Commute:
- New York, NY 10004 (Required)
Work Location: In person