ESSENTIAL REQUIREMENTS AND RESPONSIBILITIES:
1. Composes, formats, types, edits and proof reads various types of general correspondence, documents, newsletters, student mission statements and testimonials, graduation programs and scripts, thank you notes, emails, enclosures and attachments.
2. Takes notes, transcribes, copies and distributes minutes for Faculty Team Meetings, Front Office Meetings various Advisory Council Meetings, Retreat Planning Meetings and other meetings as required by the Director of School.
3. Collects, archives, inventories and maintains various types of reports, newsletters and programs (master copies and extra supply).
4. Types, edits, proofs and maintains the Campus Improvement Plan, Year End Report and Campus Crisis Manual.
5. Develops and maintains a system for tracking and surveying Academy of Creative Education graduates.
6. Tracks, organizes and maintains weekly Student Attendance Call Sheets.
7. Maintains updated ACE historical timeline.
8. Provides various types of clerical support to Advisory Corporate Council Officers and Members.
9. Schedules and sets up meeting locations.
10. Prepares agenda and handouts for various types of meetings.
11. Sends out various types of meeting notices via email and confirms attendance with follow-up emails and telephone calls.
12. Orders, picks up and sets up food and beverage for various types of meetings.
13. Assists with graduation ceremony.
14. Assists with loading/unloading, setting up/tearing down of items and supplies at various school functions and activities.
15. Prepares courtesy copy or blind copy for the Director of School on pertinent incoming and outgoing emails on a daily basis.
16. Creates and maintains various type of email address books for quick delivery of information.
17. Collects, organizes and maintains current dropout statistics.
18. Answers and directs incoming calls; takes messages as needed; places outgoing calls as necessary.
19. Assists callers with directions to school campus.
20. Assists front office staff with various duties as needed.
21. Greets and directs students, parents and campus visitors accordingly.
22. Assists with setting up, rescheduling or cancelling student/parent interviews and appointments; notifies counselor and counselor's clerk of changes.
23. Registers prospective students, parents and campus visitors via NEISD Raptor system; collects printed name badge and signs out individuals as they leave.
24. Prepares outgoing mail as necessary.
25. Shreds documents accordingly.
26. Creates mailing labels for various groups and committees for bulk mailings.
27. Assists with various type of bulk mailing (newsletters, invitations, etc.).
28. Organizes and maintains general and special project correspondence files.
29. Serves as web master and navigates and researches via the internet and intranet as required.
30. Delivers and/or picks up correspondence, documents or items at Central Office.
31. Submits and follows-up on purchase orders and print requests.
32. Prepares name tags and sign-in sheets for various types of meetings, activities and events.
33. Updates and orders letterhead/stationery and envelopes.
34. Distributes mail/correspondence in faculty and staff mailboxes as the need arises.
35. Organizes and maintains weekly ACE calendar for historical purposes.
36. Assists with special projects, as directed by the Director of School.
37. Forwards emails to in-house faculty and support staff as deemed necessary or as directed by Director of School, Assistant Director of School and Dean/Counselor.
38. Cross-trains as backup for Data Processor/Registrar.
39. Maintains confidentiality of all information.
40. Occasionally required to drive personal vehicle in the performance of assigned tasks.
41. Reports to work on time every day.
42. Performs additional duties and accepts responsibilities as may be assigned.
QUALIFICATION REQUIREMENTS:
• Successful completion of applicable skills testing through the Department of Human Resources
- Proficient in the use of computer for word processing, creating spreadsheets and databases
- Necessary interpersonal skills to positively interact with a variety of people at various levels of authority with different personalities
- Strong communication, organizational and writing skills
- Strong initiative and follow through skills
- Ability to work with frequent interruptions and perform several tasks simultaneously
- Bilingual (English/Spanish) a plus
- Valid Texas Drivers License with driving record that meets the requirements of the District
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