Job Summary - Provides administrative level support to an Executive and division team members. Prioritizes management/client requests to meet business objectives. Supports the day-to-day administrative operations of the Executive and department.
This position is remote but
MUST be able to occasionally work onsite at the Long Beach, CA Molina campus to support ad hoc meetings. Must work PT hours and be within ~ 40 miles of 90802 zip code, as will occasionally need to travel to offices in Long Beach to support in-person meetings.
- Composes routine executive correspondence
- Establishes and maintains official documents and records in appropriate files
- Responds to a broad range of inquiries
- Keeps executive’s calendar up to date
- Makes necessary arrangements to ensure details for meetings are completed
- Conducts outside research for projects, as necessary
- Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executive’s review and distribution
- Proofreads and edits materials
- Provides confidential administrative and clerical support to executive
- Receives, opens, sorts, reads and prioritizes executive’s mail
- Schedules appointments, meetings, conferences, luncheons, hotel reservations and travel plans
- Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes
Experience/Education Requirements
- 3 years - experience with Microsoft Office Suite
- 5 years - office/clerical experience
- High School diploma or equivalent GED