At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.
THE OPPORTUNITY:
As the Office Services & Hospitality Clerk, you will report to the Office Administrator and provide critical support to a high performing team of attorneys and staff. In this role you are responsible for various office support duties, and handling other administrative and hospitality tasks as needed.
THE DAY-TO-DAY:
On any given day, you will be working with your colleagues on a variety of requests. You will:
- Process daily photocopy and scan requests, both internally and working with outside vendors as needed.
- Sort, scan, and electronically distribute incoming mail and deliveries. Prepare FedEx packages.
- Maintain stock of office and facility supplies (paper, kitchen supplies, coffee, etc.) ensuring that all shared rooms are stocked adequately at all times. Maintain inventory of existing supplies.
- Maintain good business relationships with all pertinent supply and service vendors. Maintain records and coordinate the processing of general invoices for supplies, equipment, and facilities.
- Handle Hospitality duties for the office including ordering and setting up food for various office events, lunch runs, and cleaning up conference rooms.
- Coordinate repairs and replacements for equipment, furniture, and facilities.
- Responsibility for the facility, including upkeep and maintenance programs and working with building management; order and manage parking passes.
- Assist with various administrative projects including uploading and saving documents in electronic document management system.
- Assist in planning and coordinating internal and external office events and conference room scheduling.
- Back up reception coverage; assist with greeting visitors and parking validation
- Other duties and projects as assigned.
YOU HAVE:
- A high school diploma or equivalent.
- Minimum of two years of experience in an office environment, preferably in in office services or records.
- Strong computer skills and knowledge of Microsoft Office Suite applications
- Organization, attention to detail and problem solving skills required.
- Strong customer service orientation and effective communication skills.
- Ability to work independently and as part of a team.
- Ability to effectively manage time and prioritize work in order to meet competing deadlines.
- Ability to use good judgment, work well under pressure and be flexible to a changing work environment.
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Sacramento, CA 95814 (Required)
Ability to Relocate:
- Sacramento, CA 95814: Relocate before starting work (Required)
Work Location: In person