Job Summary:
We are seeking a highly skilled and motivated Office Manager / HR and Accounting Specialist to join our team. In this role you will be responsible for overseeing administrating duties, office procedures, supporting Accounting activities and manage HR activities at our company.
Duties:
Office Management Duties
Manage the office phone system and coverage.
- Handle office supply management.
- Liaise with facility management vendors, including cleaning, catering, security services, plumbers, and HVAC contractors.
- Ensure timely and accurate project entry.
- Manage project files, including contracts and sales documents.
- Serve as the primary contact for administrative inquiries from customers, such as insurance and W9 requests.
- Act as the point of contact for off-site IT services.
- Provide general support to facility visitors.
- Coordinate training sessions and development programs for employees (including Safety Training) and maintain records
- Plan in-house or off-site activities, like parties, celebrations and conferences
Accounting and HR Support duties.
- Manage employee relations by addressing employee concerns and resolving conflicts with support of leadership team
- Coordinate new employee onboarding
- Administer programs including enrollment, changes, and terminations
- Support the administration of employee benefits programs such as health insurance, retirement plans, and life insurance.
- Ensure compliance with federal, state, and local employment laws and regulations
- Ensure Accounts Receivable and Accounts Payable functions are completed in a timely and accurate manor
- Manage Payroll entry and administration
- Maintain accurate and up-to-date employee records, ensuring compliance with company policies and relevant regulations.
- Assist employees with benefits-related inquiries and provide information during enrollment periods.
- Assist with month and year end closing
Skills:
- Knowledge of HR practices and principles
- Familiar with Accounting best practices
- Excellent interpersonal and communication skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- Detail-oriented with strong organizational skills
- Strong problem-solving abilities
- Ability to work independently as well as collaboratively in a team environment
If you are a dedicated professional looking for a challenging role in a dynamic organization, we encourage you to apply.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, skills required for the role.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Ability to Relocate:
- Noblesville, IN 46062: Relocate before starting work (Required)
Work Location: In person