We are Indeed Flex. We Help People Get Jobs. Right now, we're hiring!
The current staffing model is broken, with low wages and limited opportunities. As flexible work continues to grow, we're taking a radically different approach: providing job seekers with control, ownership, and choice so employees can find the working patterns and scenarios to suit their lifestyles. In doing so, we aim to revolutionize the industry.
After demonstrating our approach throughout the UK under the Syft brand, we were acquired by Indeed.com in 2019, and we rebranded to Indeed Flex in 2020. With continued independence and phenomenal levels of support we've been able to accelerate our mission as we expand throughout the US as well as the UK. Fast growth creates tremendous opportunities - come and join a team of inquisitive, passionate, and driven individuals helping each other grow and building something meaningful!
Main Purpose
The primary purpose of this position is to manage the health and welfare, retirement, compensation, and employee perks plans for the U.S. location, ensuring compliance, outstanding customer service, data quality, and management of or participation in key benefit and compensation projects and initiatives. Collaborate in the design, plan, and execution of employee engagement programs, activities, and initiatives. This position will also manage the leave of absence compliance functions for the organization and liaise with the overall human resources team to support projects and programs as needed.
Responsibilities & Duties
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and duties of the position.
- Under the guidance of senior leadership, design and implement a comprehensive U.S. total rewards strategy to attract, retain, and motivate employees.
- Develop appropriate communication strategy and communication materials to support employee understanding. Prepares and communicates information to employees and former employees about benefit programs, procedures, changes, and government-mandated disclosures.
- Revise and reissue employee and plan communication in a timely manner, such as new hire and open enrollment materials, SAR, SPD, SMM and other ERISA documents that require distribution, and Medicare Part D notices.
- Maintain relationships with broker/consultant and benefit vendors, creating a positive working relationship. Escalate vendor concerns for resolution. Identify inefficiencies and make recommendations for programs.
- Ensure all plan documents and Summary Plan Descriptions are complete and updated.
- Manage the benefit enrollment and change process including open enrollment and new or changed benefit plans.
- Oversee execution of 401(k) plan audits and testing.
- Analyze claim reports for large claims, trends, or discrepancies and communicate as needed.
- Promote open and transparent communication channels within the company. Recognize and celebrate employee achievements. Participate in engagement strategies to nurture a positive work culture.
- Partner with the employee experience team to monitor the motivation of employees to ensure a high level of employee engagement. Creating plans and projects to increase employee involvement in wellness activities.
- Lead the evaluation of positions and the application of existing job classifications, assignment of job levels, salary ranges, and FLSA status to positions. Makes recommendations for revisions and/or changes.
- Manage annual market surveys and recommendations regarding changes in salary plans; oversees all activity related to compensation surveys throughout the year and audits survey output, market trends, and market competitive pay positions to ensure salary plans meet overall company goals and objectives.
- Maintains monthly ACA compliance data and prepares annual IRS tax reporting for approval and submission.
- Supports preparation of the annual 5500 reporting for approval and submission.
- Produces people analytics reporting as needed.
- Ensure total rewards programs comply with U.S. local, state, and federal legal requirements.
- Maintains current knowledge of and analyzes U.S. government regulations related to, but not inclusive of ERISA, PPACA, FMLA, HIPAA and COBRA.
- Remains abreast of current and emerging benefit program trends and prevailing practices among similar organizations; communicates suggested changes to management.
- Maintains documentation of current processes and procedures required for the administration and communication of all employee benefits, updating as necessary.
- Uses independent decision-making authority to resolve benefit issues.
- Participates in HR and payroll system upgrades, testing, and implementations.
- Performs miscellaneous duties as assigned.
- $63,000 to $116,000 base
- Performance based bonus
- Medical, Dental, Vision, and 401K
- Access to all Company & Employee Benefits
- 25 days PTO (prorated) + Birthday Day Off
- 8 Public Holidays
- Duvet days
- Laptop + WFH equipment
- Hybrid working model - we work best collaboratively, so we've provided a workspace where you'll thrive, whilst still giving the flexibility to work remotely when you need
- Volunteer days
- STIPs (Short Term Incentive Plan)
- Regular team-building events
You'll fit right in at Indeed Flex if:
- You're a great communicator and highly collaborative. We're best when we all pull in the same direction
- You don't mind doing the work, whatever it is - you can see the impact at the end, and you're in it for the long haul
- Data is your heart and soul - you know you need it to drive you in the right direction
- You're proactive and always willing to learn
- You can navigate the ambiguity and high levels of autonomy in a scale-up environment - you know what we're about, and you want to be a part of it.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.