***No applications will be considered without a cover letter. Please include as a page in your resume upload.***
About the Company:
Farm to Feast is committed to sustainability and dedicated to providing fresh food made with local, organic and biodynamic ingredients. Whenever possible, Farm to Feast uses sustainably-grown, locally-sourced ingredients, and is dedicated to reducing food waste as well as food miles. As a small, woman-owned business, we have had the privilege over the life of our business of employing a diverse group of people, whose different experiences and perspectives have shaped our organizational development. Farm to Feast pays a living wage to both permanent employees and event-specific workers. We also organize our work in a way that facilitates work-life balance and respects staff members’ family responsibilities. We foster a work environment of mutual respect among staff members and we prioritize staff development and growth.
Position Overview:
We are seeking a dynamic Assistant Event Coordinator to join our team. This role will be responsible for coordinating and executing all private events and catering requests, ensuring exceptional service delivery and customer satisfaction. The Assistant Event Coordinator will work closely with the Catering Sales and Event Specialist and other team members to streamline operations and enhance the overall customer experience.
Key Responsibilities:
- Coordinate and execute all private events and catering requests from inception to completion.
- Suggest appropriate food & beverage (F&B) packages and identify upselling opportunities to maximize revenue.
- Negotiate contracts and create detailed Banquet Event Orders (BEOs) to ensure clarity and accuracy in event execution.
- Build and maintain strong relationships with current customers, community constituents, and staff to foster loyalty and repeat business.
- Develop cost-effective and profitable event and catering packages consistent with company goals and client expectations.
- Conduct periodic sales/cost analysis to assess the performance of events and catering programs, and provide strategic recommendations for improvement.
- Identify innovative ways to grow our events and catering programs, including exploring new markets and partnerships.
- Create all folders for each event, keep them current as departments pass information,
- Create info on TPP to update all events.
- AEC will order rentals and other supplies needed from vendors entered into TPP by management.
- Print event worksheets for the upcoming week for staff members.
- AEC will also confirm delivery times and contact each staff member to confirm their availability.
- AEC will confirm and update onsite staff on event details.
Qualifications:
- Previous experience in event planning, catering coordination, or hospitality management preferred.
- Strong communication and interpersonal skills, with the ability to build rapport with clients and stakeholders.
- Excellent negotiation skills with a proven track record of successfully closing deals and maximizing revenue.
- Detail-oriented with strong organizational and multitasking abilities to manage multiple events simultaneously.
- Analytical mindset with the ability to conduct sales/cost analysis and make data-driven recommendations.
- Creative thinker with a proactive approach to identifying opportunities for business growth.
- Flexibility to work evenings and weekends as required by the event schedule.
Additional Qualifications:
- Ability to quickly adapt to internal systems
- Ability to multi-task and keep both short-term and long-term projects in mind, using judgment to prioritize deadlines but also feel comfortable to ask for help
- Experience with Customer Relationship Management software (CRM) such as Total Party Planner, SalesForce, HubSpot is a big plus!
- Experience and success in catering, the restaurant industry, or event planning.
- Ability to speak Spanish
- Interest in a collaborative workplace--and a sense of humor!
Expected Hours:
20-30 hours/week
Hours are flexible based on the event schedule, with evening and weekend availability required.
Location: Petworth, Washington, DC. It is expected the employee will be in the office each day, however we are flexible with working from home on a case-by-case basis. Office is a short walk from the Petworth-Georgia Ave Metro Station and in close proximity to the 60, 62, 63, 70, and 79 WMATA bus lines. A Capital Bikeshare is around the corner. Paid street parking and pay-to-park public parking lot is available.
To Apply: Please attach a resume, cover letter on why you’d be a fitting addition to the team, and be prepared with three references. You will not be considered if you are missing a component.
Application Process:
Interested candidates are encouraged to submit their resume and cover letter detailing their relevant experience and why they are a good fit for this position.
Job Type: Part-time
Pay: $20.00 per hour
Expected hours: 20 – 30 per week
Benefits:
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person