CITY OF LAKEFIELD
FINANCE MANAGER
JOB DESCRIPTION
JOB TITLE: Finance Manager
SUPERVISION: Reports to City Council
EFFECTIVE DATE: August 5, 2020
FLSA STATUS: Exempt
PAY GRADE / RANGE (2020): Grade 12
HOURS WORKED: 40 hours / week
SUMMARY OF POSITION:
Manages, coordinates and completes all financial activities for the City of Lakefield.
SUPERVISION RECEIVED:
Works under the direction of the City Council, Utility Board and EDA Board.
SUPERVISORY FUNCTIONS:
None.
EQUIPMENT/JOB LOCATION:
Works in city hall utilizing standard office equipment including computer hardware and software.
PRIMARY / ESSENTIAL FUNCTIONS OF THE JOB:
- Processes city payroll: issues paychecks; reconciles and pays deductions and benefits; tracks compensated absences, maintains employees in payroll system, files reports including 941, state withholding, unemployment, PERA, W-2s, 1094 and 1095.
- Performs accounts payable functions: verifies authorization and coding; issues checks; sets up accounts and vendors; completes forms and report including sales/use tax, W-9, IC134, and 1099s.
- Cash Management: invests assets ensuring compliance with regulations and requirements, allocates interest to all funds, reconciles bank statements to general ledger, process bank transfers and wires, as needed.
- Manages EDA loan payment funds: updates amortization schedules; reconciles and reports accounts; communicates with recipients; prepares and submits state reports.
- Coordinates City budget process: calculates wage and benefit estimates; analyzes debt payments; manages and reports on capital improvement plans balances and projections.
- Recommends preliminary and final property tax levy to City Council.
- Audit Liaison: Coordinates annual audit, prepares supporting work papers for general ledger accounts, and reconciles accounts, making entry adjustments as needed, reviews audit and state auditor report.
- Fixed Asset Management: records fixed asset additions and disposals, sets asset life, calculate and books depreciation.
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- Debt Management: Coordinates bond issue and refinancing with consultant, issues bond payments, reconciles debt accounts and interest expenses. Prepares reports for County
Auditor.
- Property Taxes and Special Assessments: Verifies and records current, delinquent, and deferred tax receivables and revenue.
- Insurances: Prepares property, liability and workers compensation policy renewals, allocates billing and dividends, prepares support work papers for insurance audit and allocates outcome. Budgets insurances for departments.
- Financial Statements; Prepares and presents quarterly reports to boards.
- Prepares analytical review of utility rates and presents to boards with options.
- Provides customer service in person, by phone and email.
- Promotes effective community relations by positive and professional interactions with citizens and officials.
- Maintains professional knowledge and attends training, education and meetings.
- Performs related duties as assigned or apparent.
REQUIRED SKILLS / ABILITIES:
- Knowledge of governmental and GAAP accounting.
- Ability to organize workload to prioritize multiple deadlines.
- Knowledge of practices and procedures of cash management, budgeting and auditing.
- Proficient in Microsoft Office Suite software and computer database applications.
- Ability to follow written and verbal instruction.
- Ability to organize workload to prioritize multiple deadlines
- Good verbal and written communication skills.
- Ability to work independently with minimal direction.
- Ability to formulate strategic direction within mission and goals established by management.
- Ability to use significant analytical ability to select, evaluate and interpret data, guidelines, policies and procedures.
- Ability to maintain frequent contact with city workers, outside agencies and the public on specialized matters requiring detailed or technical responses/explanations.
PHYSICAL DEMANDS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.
- Ability to sit and stand, bend or stoop, walk, and keyboard.
- This position is light duty and may require the exertion up to 10 pounds of force, and occasionally up to 25 pounds, and the ability to lift, carry, push, pull and move objects.
- Work is performed in city hall.
MINIMUM QUALIFICATIONS:
- Four-year BS or BA degree in accounting, finance or relevant field; and
- Five years relevant work experience; OR
- Equivalent combination of education/training/experience.
- CPA and/or governmental accounting experience is desirable.
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NON-DISCRIMINATION STATEMENT
The City of Lakefield will not discriminate against any employee or applicant for employment because of any legally protected class or status.
(The examples given above are intended only as illustrations of various types of work performed and are not necessarily all-inclusive. This position description is subject to change as the needs of the employer and requirements of the position change.)
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Job Type: Full-time
Pay: $32.39 - $41.91 per hour
Expected hours: No less than 40 per week
Benefits:
- Dental insurance
- Disability insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience level:
Physical setting:
Schedule:
Education:
Experience:
- Accounting: 4 years (Preferred)
- Payroll: 4 years (Preferred)
License/Certification:
Ability to Relocate:
- Lakefield, MN 56150: Relocate before starting work (Required)
Work Location: In person