Overview:
We are seeking an experienced and organized Business Office Manager to join our team. As the Business Office Manager, you will be responsible for overseeing the daily operations of our office, ensuring efficiency and effectiveness. The ideal candidate will have strong communication and organizational skills, as well as the ability to multitask and prioritize tasks.
Duties:
- Manage phone systems, including answering and directing calls, direct messages, and texts messages in a professional manner
- Oversee timekeeping systems and work with managers and employees to make sure time is captured accurately
- Process weekly & bi-weekly payrolls with care to ensure that all employees and contractors are paid accurately and timely
- Maintain and organize files, both physical and electronic, ensuring accuracy and confidentiality
- Assist with human resources tasks and strategy, including screening, recruiting, and onboarding new employees, managing employee records, auditing, interpreting, and editing the company handbook and policies
- Oversee vendor management, including ordering supplies, coordinating timely vendor payments, and maintaining positive relationships with vendors
- Oversee customer management, including generating invoices, A/R collection calls, managing automatic invoice templates, and maintaining positive relationships with customers while ensuring the company is paid timely.
- Assist with new project bidding and overall budgeting tasks, such as tracking expenses and preparing financial reports
- Manage calendars for executives and schedule appointments and meetings
- Assist with administrative tasks related to real estate transactions
- Assist with event planning, including coordinating logistics for meetings or conferences
- Communicate effectively with staff members, clients, and external stakeholders
Qualifications:
- Proven experience in office management or a similar role
- Proven accounting experience (Both GL and Sub-Ledger)
- Proven payroll experience (FPC or CPP preferred)
- Must have extensive, demonstratable experience in QuickBooks Online
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in using office software (e.g., Microsoft Office Suite)
- Knowledge of the Real Estate Industry, Child Care Industry, Facilities Management, and/or Restaurant industries is a huge plus
- Excellent communication skills, both verbal and written
- Ability to work independently and take initiative
- Attention to detail and problem-solving skills
- Strong interpersonal skills for building positive relationships with staff members and clients
- While this is an on-site position. There is some flexibility to WFH depending on business needs
- Schedule is M-F, 9am - 5pm
We offer competitive compensation based on experience.
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Job Type: Full-time
Benefits:
Experience:
- Microsoft Office: 3 years (Required)
- Administrative experience: 3 years (Required)
- QuickBooks: 3 years (Required)
- Payroll: 5 years (Required)
Ability to Commute:
- Cincinnati, OH 45202 (Required)
Ability to Relocate:
- Cincinnati, OH 45202: Relocate before starting work (Required)
Work Location: In person