Job Description
We are seeking a motivated and reliable Operations Assistant at Texas Capital Partners. As an Operations Assistant, you will provide administrative and operational support to ensure efficient day-to-day operations within the organization. You will collaborate with various departments to facilitate coordination and communication, contributing to the overall success and effectiveness of the company.
RESPONSIBILITIES:
1. Administrative Support:
a. Assist in daily administrative tasks such as managing correspondence, scheduling appointments, and organizing meetings.
b. Maintain accurate records, databases and filing systems.
c. Prepare reports, deliverables and other documents as requested.
2. Logistics and Coordination:
a. Coordinate logistics for meetings, events, and travel arrangements.
b. Facilitate communication between different departments and teams.
c. Assist in inventory management and procurement activities.
d. Stay on top of affairs and upkeep of the office
3. Data Entry & Analysis:
a. Enter and update data in various systems and databases.
b. Assist in analyzing data and generating reports to support decision-making processes.
4. Process Improvement:
a. Identify inefficiencies in operational processes and suggest improvements if/when needed.
b. Participate in the implementation of new procedures and systems to enhance efficiency.
5. Customer Support:
a. Provide assistance to customers or clients regarding inquiries, requests, or complaints.
b. Ensure excellent customer service and timely resolution of issues.
REQUIREMENTS:
1. Proven experience in an administrative or operational support role.
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
3. Strong organizational skills with the ability to multitask and prioritize tasks effectively.
4. Excellent communication and interpersonal skills
5. Attention to detail and accuracy in data entry and record-keeping.
6. Ability to work independently as well as part of a team
7. Flexibility to adapt to changing priorities and deadlines
8. Knowledge of basic office equipment and procedures.
9. Reliability, honesty and trustworthiness.
PREFERRED QUALIFICATIONS:
1. Bachelor’s degree
2. Experience in project management or process improvement initiatives.
3. Familiarity with CRM software or other business management tools (Quickbooks, Yardi, etc.)
4. Previous experience in a similar industry or field.
5. Certification in office administration or related area.
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Experience:
- Microsoft Excel: 2 years (Required)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- Phoenix, AZ 85016 (Preferred)
Ability to Relocate:
- Phoenix, AZ 85016: Relocate before starting work (Required)
Work Location: In person