PRIMARY PURPOSE:
This position will lead and manage a variety of responsibilities within the AP, AR and procurement teams, to support customer invoicing and payments, ensuring strong customer service standards are maintained throughout all teams and processes. This is a working supervisor position that will be simultaneously leading teams towards success, as well as direct handling of daily purchasing, AP/AR transactions
TYPICAL DUTIES:
- Manages and reviews work performed by AP/AR team members to ensure timely and accurate completion of the assigned responsibilities.
- Processes all AP check disbursements and weekly payment run.
- Provides accounting assistance to project managers and operations staff; responds to AP and financial questions/concerns to meet the business needs.
- Ensures all vendor queries are dealt with correctly and efficiently by AP team in a timely manner.
- Ensure all accounts payable records are properly filed and maintained.
- Reviews and approves corrective actions required to labor, equipment, and 3rd party billing; performing follow-up with the sites to support completion of billing
- Prepare labor rates reporting for Payroll & Billing.
- Creation of new customers in SAP
- Review and resolve aged items from the unbilled report
- Prepares, reviews, and analyzes monthly AP/AR Aging reports and GR/SES reports and follows up to ensure the past due AP/AR and GR/SES balances are resolved and cleared in a timely manner.
- Coordinates and supervises the annual 1099 reporting process to ensure accurate and timely preparation and filing of 1099 forms.
- Performs periodic reconciliation and balance confirmation on vendor and costumers accounts to ensure integrity and accuracy of AP/AR records.
- Processes all AP check disbursements and payment runs.
- Reviews, tracks and reports on transactional procurement activities to reduce costs, ensure supply continuity, mitigate risk, and increase purchasing data accuracy
- Works diligently to create, foster and build vendor relationships.
- Support, and contributes to Company procurement standard operating procedures and processes
- Ensures purchase orders, change orders, invoice issues, and claims avoidance are effectively managed to support Operational requirements
- Will work with and across other procurement teams, towards overall Company goals and objectives, to support standardization of processes
- Manages business unit supplier and approved supplier lists
KNOWLEDGE, EXPERIENCE EDUCATION & SKILLS REQUIRED:
- Bachelor’s degree or equivalent
- Minimum of 5 years related experienced
- Proficiency in CMiC
- Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook and other proprietary software.
- Purchase to Pay knowledge and experience required
- Experience in procuring products and services/sub-contractors
- Expert analytical, quantitative and problem solving skills
- Excellent project management, multi-tasking, and organizational skills
- Strong critical thinking and decision quality competencies
- Strong written, and verbal communication skills; ability to successfully communicate with all levels of the business
- Strong business relationship and people management, including interpersonal and teambuilding skills
- Strong influencing, conflict management, and change management skills
- Service focused
- Ability to work flexibly and willingness to work extensively to meet business needs
PHYSICAL REQUIREMENTS:
- Capable of working in a fast-paced environment.
- The person in this will operate in a stationary position for significant portions of the day.
- The person in this position will occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as calculator, copy machine, and printer.
- While performing the duties of this job, the employee is usually in an office environment. The noise level in the work environment is usually moderate.
WORKPLACE VALUES REQUIREMENT:
- Always comply and abide by TIMEC’s Code of Ethics during employment with the Company.
- Look for Opportunities to deepen understanding of lean principles and practices.
- Look for ways to improve processes, performance, safety, and quality.
- Work well in a team.
Job Type: Full-time
Pay: $62,190.40 - $74,895.97 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Ability to Relocate:
- Pasadena, TX 77503: Relocate before starting work (Required)
Work Location: In person