Production
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Manages the production of all projects to deliver beyond client expectations based on specifications from the Producing and Project Team.
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Mentors, trains, and enforces safe working practices to ensure all work is performed safely.
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Maximizing project-level margin through efficient production operations.
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Responsible for overseeing Production Staffing, Shop Operations, Asset Management, and Logistics Teams.
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Ensure all production efforts and teams are supported (including outside standard business hours).
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Direct inventory and material procedures, minimize lost or broken inventory, receive new inventory, and maintain existing inventory function and organization.
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Collaborate with other internal departments and external parties on the production aspects of all events.
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Oversees custom build projects in coordination with Kehoe Designs’ team.
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Present on job site to oversee or participate in project install, strike, or operation of equipment.
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Review, approve, process, and receive purchase orders and other expenditures.
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Review Project P&Ls on a regular basis to assess operational efficiency.
People
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Oversee staff scheduling ensuring all events and departments are properly staffed according to production needs
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Create a strategic hiring plan and assist direct reports with hiring.
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Source all production labor including full-time, part-time, temporary, seasonal, freelance, and subcontracted labor.
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Interview potential hires and hire new employees or contractors.
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Negotiate terms of employment for new hires and contractors.
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Create and direct training of new hires and ongoing training of existing staff.
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Manage staff lifecycle performance, including ad-hoc and annual performance reviews of staff, development plans, and coaching actions.
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Work with HR to address employee coaching actions, Workers comp, Unemployment claims, or other HR-specific actions.
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Write job descriptions for new positions and work with the HR department to create job requisitions.
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Complete and approve team payroll.
Workflow
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Direct day-to-day operation for project production
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Act as the communication hub for the department by fielding questions and communicating updates.
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Maintain state of preparedness for projected and anticipated work by monitoring the project pipeline.
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Manage ongoing vendor and staffing supply chain and relationships.
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Process invoices and other bookkeeping items in collaboration with the Accounting Department
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Periodic review of financial and performance metrics including event P&L and labor analysis.
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Continually optimize and improve production processes and team to scale capacity.
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Utilize and maintain computerized inventory, ERP software, and other software to support responsibilities.
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Assist in developing a yearly purchasing strategy to support the strategic needs of the business.
Other Duties and Safety Requirements
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Complies with all department and company safety guidelines, procedures, and rules.
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Mentors safe work practices to co-workers and team.
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Completes all safety training as directed and within established timelines.
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Interfaces professionally with all people, internal and external, in a kind and respectful manner.
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Tracks and enters time and assigns hours and tasks to appropriate events and jobs in the time and attendance system.
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Completes all Human Resources and Payroll tasks and notifications through the Employee Self-Service Online Portal on a weekly basis, as directed and within established timelines.
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Assists in other departments as needed and directed.
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May perform other duties as required.
Qualifications | What You Need to Bring
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5-8+ years of live event production experience.
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3+ years experience in people management.
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A bachelor’s Degree (or equivalent background) in theater production, audio or video engineering, or live event production is a plus.
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Technical knowledge of all aspects of live event AV production including lighting, audio, video, and rigging.
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Basic understanding of electrical capabilities and proper, safe utilization of A/C power distribution and Generators.
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Willingness to work relentlessly to make it all happen and solve any problems that need to be solved.
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Excited to continually improve all aspects of the production workflow and process.
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Energized by working in a collaborative environment with creative clients and co-workers to take a fresh approach to our client’s events.
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Event safety training experience and certification desired.
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Certifications, training, or knowledge in Lean, Six Sigma, or other work methods are a plus.
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Experience using or configuring computerized inventory or ERP software.
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Extensive ability with Microsoft Office and Office365 products including Excel, Teams, and Sharepoint.
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Ability to deal effectively with a diversity of individuals at all organizational levels.
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Excellent internal and external customer service skills are required.
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Works well under pressure with a proven ability to multitask, work in a fast-paced setting, and meet deadlines and goals.
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Familiarity with Human Resources procedures and policies.
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Ability to work flexible hours including early late and weekend hours.
Physical and Work Environment Requirements | What it is Like in the Office
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Ability to use a computer and sit at a desk for long periods of the day.
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Able to walk 25% of the work shift.
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Ability to work with hands and arms during the entire shift.
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Must be able to lift, carry, push, and pull 30-40 lbs. occasionally.
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Ability to handle fragile items safely.
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Required to work outside of the office and nights and weekends as required.
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Must have 20/20 vision with correction.
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Must be able to tolerate cold, heat, and humid conditions.
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May be exposed to fumes, airborne particles, and chemicals throughout the work shift.
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Ability to tolerate moderate noise on an intermittent basis.
Open to hiring Interim candidates.