Accounting Office Manager Job Description
The job of an accounting office manager involves maintaining accounting and payroll records for areas assigned and developing, analyzing, and interpreting statistical and accounting information. He/she is also assigned to record daily business and advise the management about accounting principles, practices and procedures along the guidelines established by the company and current laws.
Education/Experience Requirements
A successful candidate must possess 2-4 years college in accounting, business administration or a related course, plus at least 2 years professional accounting or bookkeeping experience. Supervisory experience a plus.
Skills
Good decision-making abilities, excellent verbal and written communication skills, strong problem- solving and analytical skills, and proven leadership skills. He/she should be highly capable of multi- tasking, working well under pressure and keeping up-to-date with area-specific business ethics, legal documents and accounting trends, applications and programs.
Specific work elements Delegating, supervising and reviewing responsibilities of subordinates, keeping detailed books, accounts and records of the company, maintaining internal accounting controls, hiring and training personnel required in achieving accounting goals, monitoring account receivables and solving payment problems, making recommendations about new accounting programs and performing other duties assigned by management.
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.
Overall, an Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
Responsibilities:
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
- Organize and schedule meetings and appointments
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Provide general support to visitors and new clients
- Responsible for creating PowerPoint slides and making presentations
- Manage executives' schedules, calendars, and appointments
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Assist with Monthly client billing and collections
- Allocate tasks and assignments to staff accountants/bookkeepers
- Assign and monitor clerical, administrative and secretarial responsibilities, and tasks among office staff
- Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications
- Participate actively in the planning and execution of company events
- Responsible for developing standards and promoting activities that enhance operational procedures
- Coordinate office staff activities to ensure maximum efficiency
- Organize orientation and training of new staff members
- Design and implement filing systems and ensure filing systems are maintained and current
- Ensure security, integrity and confidentiality of data
- Design and implement office policies and procedures
- Oversee adherence to office policies and procedures; recommend changes as necessary
- Handle customer inquiries and complaints with Management
- Bookkeeping for clients as needed
Requirements:
- Proven office management, administrative or assistant experience
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- Knowledge of accounting, data and administrative management practices and procedures
- Knowledge of clerical practices and procedures
- Knowledge of human resources management practices and procedures
- Knowledge of business and management principles
- Computer skills and knowledge of office software packages
- Light bookkeeping, Quickbooks proficiency a must.
Office Manager key skills & proficiencies:
- Communication
- Analysis and Assessment
- Judgment
- Problem Solving
- Decision Making
- Planning and Organization
- Time Management
- Attention to Detail
- Accuracy
- Delegation
- Coaching
- Initiative
- Integrity
- Adaptability
- Teamwork
- Staffing
- Developing Standards
- Process Improvement
- Inventory Control
- Supply Management
- MS Office and Quickbooks proficiency
- Knowledge of CCH Axcess or other tax software a plus
Benefits:
Health, Vision & Dental Insurance
401k
PTO
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Schedule:
Job Type: Full-time
Pay: $45,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Bookkeeping: 2 years (Preferred)
- Office Management: 4 years (Preferred)
Work Location: In person