Overview:
We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in accounts payable, financial software, accounting, and clerical tasks. This position offers the opportunity to work with corporate accounting systems like Sage 100 Contractor.
Duties:
- Manage accounts payable processes
- Conduct account analysis and reconciliation
- Utilize financial software for data entry and reporting
- Perform clerical tasks such as filing, scanning, and organizing documents
- Assist with corporate accounting tasks as needed
- Utilize 10-key typing skills for accurate data entry
- Handle debits and credits accurately
Experience:
- Proven experience in accounts payable or related financial roles
- Familiarity with corporate accounting practices
- Proficiency in financial software such as Sage and QuickBooks
- Strong attention to detail and accuracy in account analysis
- Ability to use 10-key typing for efficient data entry
Benefits:
- Competitive salary based on experience
- Opportunities for professional growth and development
- Collaborative work environment
Requirements:
- Previous experience in accounts payable or related roles
- Proficiency in financial software like Sage 100 Contractor
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal abilities
Additional Job Duties Include:
· Provide Office Support during Office hours including Answering Phones and Acting as Receptionist.
· Pay Applications/Draws -
· Review Construction Invoices for sales tax & billing within subcontract.
· Print and/or Code Construction invoices for Project Mngt Review.
· Enter Job-Related Invoices into Sage.
· Build Electronic Draw Files & Complete Excel Reconciliations.
· Assist w/Processing Pay Applications(Draws) & Monthly Equipment Billings.
· Reconcile & Finalize Each Pay Application File (Batching).
· General Accounts Payable -
· Code & Enter Overhead Invoices into Sage.
· Review & Reconcile AP & Credit Card Statements.
· Process Payments/Checks – Project Checks, Friday Check Runs, 10th of Month Checks.
· File AP Invoices/Payments.
· Maintain Vendor/Subcontractor Records & E-mail New Vendor Packets to Potential Subs.
· Maintain Compliance for Subcontractor/Vendor Insurance Certificates –
· Review & Monitor Compliance for limits, coverages & endorsement requirements.
· File on Sever, Enter & Link in Sage.
· E-mail subcontractor/vendors when updates or changes are required.
· Construction Project Support –
· Maintain Subcontract Administration Process.
· Assist with Publication of 3 Week Schedules & Sub Contact Lists.
· Scan & Print Plans, as necessary.
· Replenish Field Forms, as necessary.
· Download Pictures from Company Cam & Time-Lapse Cameras to Server.
· Assist with Project Closeout including Owners’ Manuals -
· Compile & Organize Info, paper & electronic, for Owners’ Manuals.
· Reconcile & Verify Closeout Documentation is Complete for Each Subcontractor/Vendor
· Archive project info including scanning documents.
· General Office –
· Misc Filing & Scanning.
· Assist with special projects as assigned.
· Other duties as assigned.
Job Type: Full-time
Pay: From $24.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- 401(k)
- 401(k) 4% Match
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Paid sick time
- Paid time off
- Retirement plan
Experience level:
Physical setting:
Schedule:
Supplemental pay types:
- Performance bonus
- Yearly bonus
Experience:
- Bookkeeping: 5 years (Preferred)
Ability to Commute:
- Steamboat Springs, CO 80487 (Required)
Ability to Relocate:
- Steamboat Springs, CO 80487: Relocate before starting work (Required)
Work Location: In person