Virtual Assistant, Virtual Executive Assistant
What we are looking for:
The Executive Assistant will support several senior managers. Duties will include scheduling meetings and other appointments, writing and editing emails, maintaining meeting minutes, arranging, and supporting travel, and managing daily schedules and calendars.
Duties/Responsibilities:
- Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
- Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
- Manage scheduling and disseminate changes in a timely manner to the appropriate staff.
- Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff.
- Coordinate travel logistics and itineraries. Assemble a trip folder or book with background information, maps, details, and other travel information.
- Monitor travel-related expenses and ensure proper action is taken.
- Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
Skills/ Requirements
- Minimum of 3 years of applicable administrative experience
- Ability to handle confidential material with discretion.
- Experience with arranging and managing virtual meetings on platforms such as Zoom and Microsoft Teams.
- Teamwork-oriented mindset and an ability to offer suggestions and improvements to processes and workflow.
- Strong relationship-management skills, including the ability to build a personal network, both within the the company and with external contacts.
- Strong oral and written communication skills.
- Ability to communicate clearly and effectively with senior leadership and external partners.
Job Type: Full-time
Pay: $23.36 - $25.92 per hour
Schedule:
Work Location: Remote