Job Summary
Provides administrative support to nonexecutive employees or groups in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses.
Duties
● Performs general office duties such as maintaining inventory and ordering supplies, maintaining records and files, processing invoices, and keeping supply closets and common areas clean and organized. Provides overall administrative support for the team.
● Files and retrieves documents, records, and reports. Processes documents to update and maintain files and records; i.e. phone and address lists, distribution lists, etc.
● Greets guests in a professional, friendly, hospitable manner. Answers electronic communications and phone calls, and directs calls to appropriate parties or takes messages. Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
● Composes, formats and types routine correspondence.
● Receives sorts and forwards incoming mail. Coordinates the delivery of express mail services (FedEx, UPS, etc.).
● Puts together files for business documents for each assigned project. Assists with bid proposal books for sales and estimating. Obtains plans & specifications for jobs as requested. Assists with completing project closeout documents including O&M.
● Prepares agendas and supporting meeting handouts.
● Prepares and codes invoices, completes expenses reports, letters and other documents using word processing, spreadsheet, database, or presentation software. Assist with petty cash activity. Completes expense report preparation.
● Responsible for the function of timekeeping and system entry.
● Provides support for Partner licensing renewals, reminders of employee training and assists with mobile device issues.
Requirements
- High School Diploma or equivalent
- 2-5 years administrative experience
- Microsoft Office Suite proficiency
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Benefits:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Alief, TX: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Office: 2 years (Required)
Work Location: In person