Primary Responsibilities:
- Assist with scheduling of appointments, arranging travel accommodations, preparing travel itineraries and managing calendars and expense reporting.
- Assist with creating documents, spreadsheets, and all forms of correspondence, both internal and external, as well as maintaining accurate and up-to-date filing of documentation.
- Enter conflict information into the system for the purpose of running conflict checks for new clients.
- Assist with opening new matters and assisting with attorney monthly billing requirements.
- Reception desk duties and coverage, as needed.
- Organize document-heavy physical files, and assist in creating exhibit and production material binders for litigation matters.
- Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, paralegals, or secretaries.
Experience/Education:
- High school diploma or GED equivalent required.
- At least 3 years office administrative work experience.
- Previous experience working in a law-firm environment, preferred.
Knowledge, Skills, Abilities:
- Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel.
- Excellent organizational and prioritization skills, and the ability to manage a diverse workload.
- Excellent communication skills, both verbal and written.
- Excellent attention to detail, and the ability to handle multiple tasks at one time.
- Willingness to learn new skills and responsibilities.
- Team Player orientation.