An established private debt and equity investor with more than 10 years of experience and 30 companies under management with offices in Brooklyn and Monsey, NY, is looking for a self-driven and ambitious Executive Assistant to join their Brooklyn team! As an Executive Assistant at their company, you will be responsible for supporting managers and employees through a variety of tasks related to organization and communication on a daily basis. The company’s primary investment strategies include middle-market direct lending, real estate, private equity, structured credit, and middle-market buyouts. After a decade of providing their clients with quality service, their goal remains the same, to ensure that their clients are catered to properly and confidentially. They value integrity and reliability; therefore, the company ensures dependable & high-quality service to their clients.
Responsibilities:
- Main point of contact amongst executives, staff, external partners, and other satellite offices
- Manage information flow via email and other messaging platforms in a timely and accurate manner.
- Manage CEO calendars and set up meetings
- Make travel and accommodation arrangements occasionally
- Prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Format information for internal and external communication – memos, emails, presentations, reports
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing systems
- Maintain compliance with all company policies and procedures
- Other duties as assigned
Requirements:
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
- 1-2 years of office administration or similar related experience
- Excellent computer proficiency (MS Office – Word, Excel, and Outlook)
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
- Work experience as an Executive Assistant, Personal Assistant, or similar role
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
- Discretion and confidentiality
- High school diploma or GED required.
- Associate degree preferred.