Position: Administrative Support
Job Location: Downtown San Diego, CA
Job Type: Part-Time. Monday – Thursday 8am-3pm; 28 hours minimum per week.
This position requires in-person attendance.
Company Profile:
Established in 1980, the beliefs of Roesling Nakamura Terada Architects, Inc. (RNT) are firmly rooted in creating meaningful and sustainable environments. With a team of 45-50 design professionals and support staff in our San Diego, Ventura and San Luis Obispo offices, we provide a rational method to problem solving with artistic vision. RNT employs a team-focused, collaborative office culture that welcomes new ideas and friendly personalities. We take pride in providing our permanent staff with many benefits from higher education support, an alternative work schedule and a balanced work/lifestyle!
We are currently looking for an Administrative Support to assist in day-to-day office operations and to support our on-going administrative firm needs. The successful candidate will be a positive, upbeat, detail-oriented professional who appreciates the importance of office administration and the significance of being at the forefront of a successful business.
Are you looking to grow within a people-centric, fast-growing company? Do you thrive on taking initiative and spreading positive vibes? If so, our RNT San Diego Office is the perfect place for you! Join us and become a key part of our dynamic team.
Qualifications:
- Available to work 8:00 am – 3:00 pm Monday – Thursday
- High School Diploma required or equivalent with minimum 4 years related experience;
- 2-3 years’ minimum experience in office administration [strongly preferred]
- Proficiency within MS Office [Outlook, Word, Excel, PowerPoint]
- Experience in architecture or professional service field [preferred]
- Strong communication, written and interpersonal abilities
- Excellent organizational and detail-oriented skills
- Strong work ethic, fast-learner, self-motivated and team player
- Possess strong analytical, research, problem solving skills, and sound judgment
- Highly trustworthy, discreet, ethical and punctual professional
- Be able to work independently amongst many interruptions in a fast-paced environment
Essential Job-Responsibilities: *May Include, but not limited to
Office Administration:
- Manage front desk reception area: accommodate visitors, clients, and staff in a warm and professional manner both face-to-face and on the phone.
- Maintain general housekeeping: ensure office cleanliness and tidiness.
- Manage all office correspondence: office calendar of shared resources (such as vehicles, conference rooms, etc.), incoming mails, packages (including making labels, distributing, ordering printing postage and mailing supplies as needed), courier services, supply order, etc.
- Manage company vehicles maintenance and registration renewal.
- Manage equipment leases and schedule maintenance as needed.
- Provide building maintenance coordination as needed.
- Occasionally order staff lunches, help set up happy hours, and organize other office social events.
Administrative Support:
- Collect card receipts and match them to statements for credit card reconciliation.
- Provide administrative support to all departments and staff, as needed (make copies, bind, scan of documents etc.)
- Manage off-site storage and archiving.
- Coordinate travel as requested.
- Special Accounting/Human Resources projects as identified including data entry support.
Employment Policies and Practices: Roesling Nakamura Terada Architects, Inc. is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above items listed.
Job Type: Part-time
Pay: $24.00 - $29.00 per hour
Expected hours: No less than 28 per week
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
- Referral program
Schedule:
Ability to Relocate:
- San Diego, CA 92101: Relocate before starting work (Preferred)
Work Location: In person