Job Overview:
We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support in multiple areas and ensure efficient operation in our office environment. Strong customer service skills required.
Duties:
- Perform clerical tasks such as filing, data entry, and organizing documents
- Manage phone systems by answering and directing calls appropriately
- Assist in office management duties to maintain a well-organized workspace
- Transcribe documents accurately
- Utilize computer literacy skills to create spreadsheets, reports, and presentations
- Provide administrative support including scheduling appointments, coordinating projects, and handling correspondence
- Conduct clerical tasks such as order entry and maintaining office supplies inventory
- Assist in project coordination by liaising with various departments
Experience:
- Proven experience in an administrative or clerical role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent communication and interpersonal abilities
- Ability to multitask and prioritize tasks effectively
Nice-to-Have Skills:
- Familiarity within the field of HVAC
- Experience in project coordination
- Knowledge of QuickBooks
This is a paid position with opportunities for growth within the company. If you meet the requirements and are looking to contribute your skills in a dynamic office setting, we encourage you to apply for this Administrative Assistant role.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40 – 45 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Experience:
- Customer service: 3 years (Required)
Ability to Commute:
- Lynn, MA 01902 (Required)
Work Location: In person