Become a part of our dynamic team! Hammond Associates provides Speech-language Pathology, Audiology, Applied Behavior Analysis (ABA), and Occupational Therapy (OT) services to individuals throughout the state of Maine. We are expanding the services offered to our clients and are looking to add to our administrative team, with an experienced and talented Administrative Assistant to support this growth!
Job Duties:
- Manage phone calls (incoming and outbound) for various admin tasks
- Referral management for all departments including waitlist monitoring and management
- Scheduling appointments (assessments, reschedules, and follow ups) for all departments, as needed
- Submitting authorizations to insurance companies
- Greet clients and assist with check in and check out of the clinic
- Maintain computer and paper filing, data entry, and record keeping through established system
- Carry out other administrative duties such as filing, typing, copying, scanning, faxing, etc.
- Presents a positive and professional image for Hammond Associates
- Assures deadlines are met and adapts to changing priorities
- Ability to work 1:30-5:30pm Monday through Friday
- Other tasks as assigned
Qualifications:
- 3 Years of Office Experience
- High school diploma or equivalent; college degree preferred
- Keyboard and data entry skills
- Computer proficiency and experience with Microsoft Office (Word, Excel, Outlook, etc.) and internet communication
- Strong Interpersonal communication skills, professional and courteous demeanor, excellent office and phone etiquette, and a drive to serve the community with a smile.
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Previous office administration experience (preferred)
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Expected hours: 20 per week
Benefits:
Schedule:
- 4 hour shift
- Day shift
- Evening shift
- Monday to Friday
- No weekends
Experience:
- Microsoft Excel: 1 year (Preferred)
Ability to Commute:
- Portland, ME 04103 (Preferred)
Ability to Relocate:
- Portland, ME 04103: Relocate before starting work (Required)
Work Location: In person