Job Title: Administrative Assistant
Construction Coordinator/Administrator assistant is responsible for the monthly billings and collections (accounts receivable) department. This includes following up on payments, verifying payments received, tracking aging reports for past due invoices. The Project assistant must develop and maintain a professional relationship with our customers. This position will help with OCIP and CCIP enrollments for new projects as well as keeping insurance enrollments updated.
Job Duties:
· Verify waivers releases are accurate and match our job costing reports.
· Run aging reports for the Manager bi-monthly.
· Keep open communication with General Contractors regarding due dates, AIA forms, and billing adjustments.
· Send invoices to customers
· Retainage billing and Retainage Reduction at 50% progress.
· Verify Change orders and Logs to ensure these are included in our AIA billing each month.
· Assist our Office manager with project Filing.
· Assist with OCIP (Owner Controlled Insurance Program) documents, enrollment, and monthly reporting.
· Communicate effectively with the office manager when payment discrepancies or billing issues. and other parties to manage any requests or requirements needed to collect payments.
· Process Notice to Owners timely.
· Prepare lien waivers and obtain supplier releases when necessary to obtain payments.
· Reconcile accounts and prepare statements of account when requested or required.
· Prepare AIA payment applications, help with the office phones if necessary.
· Assist the estimator or project manager in miscellaneous tasks.
Requirements:
1. Have excellent organizational, written, and verbal communication skills.
2. Proficient with accounting software - Intuit Quick Books.
3. Attention to detail.
4. Notary is recommended but not required.
5. High school diploma or GED
6. Proficient with Microsoft windows and excel.
7. Proficient with billing software’s: Textura, Procore, and similar.
Job Type: Full-time
Benefits:
Schedule:
Ability to Commute:
- Davie, FL 33317 (Required)
Work Location: In person