About Us: We're a dynamic, forward-thinking company providing cutting-edge electrical and technology solutions.
Our mission: We create simplified and secure spaces by integrating technology solutions that enhance entertainment, streamline productivity, enrich elegance, and ensure security with meticulous attention to detail, superior support, and a commitment to a higher standard.
Who we are looking for: We’re on the hunt for a rockstar Administrative Assistant who can also double as the Personal Assistant to our owner. If you’re organized, tech-savvy, and love helping others, you’re exactly who we need!
Job Description: As an Administrative Assistant / Personal Assistant, you will play a crucial role in the smooth operation of our office and provide essential support to the owner. You will be responsible for a variety of administrative tasks, customer service interactions, and personal assistance duties. If you are a proactive, detail-oriented individual with excellent organizational skills, we would love to hear from you.
Key Responsibilities:
Administrative Duties:
- Answer phones, route calls, and take messages
- Manage office supplies inventory and place orders as necessary
- Maintain an organized and clean office environment
- Coordinate office maintenance and repairs
- Schedule appointments and meetings
- Organize company events and meetings
- Maintain and organize company records, including client files, invoices, and receipts
- Handle accounts payable and receivable, including invoicing clients and processing payments
- Work with Bookkeeper for reconciliation.
- Draft, proofread, and send out emails, letters, and other correspondence
- Manage the company's social media accounts and update the website
- Prepare and distribute internal communications
- Manage meetings, take detailed notes, and prepare weekly meeting reports
- Track and manage deadlines to ensure tasks stay on schedule
Customer Service Duties:
- Greet and assist clients and visitors in person or on the phone
- Respond to client inquiries and resolve issues in a timely and professional manner
- Provide information about services and pricing to potential clients
- Handle customer complaints and work to resolve them satisfactorily
Personal Assistant Duties:
- Manage the owner's personal email & calendar, including scheduling appointments and meetings
- Run personal errands for the owner as needed
- Book travel arrangements and accommodations
- Assist with personal financial management, such as paying bills and managing expenses
- Handle personal correspondence and communications
- Organize personal files and documents
- Assist with personal projects or tasks as requested
Qualifications:
- Honest and reliable
- Team player who loves to win
- Proven experience as an administrative assistant or personal assistant
- Excellent organizational and time-management skills
- Strong verbal and written communication skills
- Proficient in Google Docs and Microsoft Office
- Ability to multitask and prioritize effectively
- Discretion and confidentiality in handling sensitive information
- Problem-solving skills and the ability to handle unexpected issues
- Great phone skills and exceptional ability to talk to people
- Ability to work well under stress and maintain composure
Benefits:
- Competitive Salary: We value your skills and offer a competitive pay package.
- Health Benefits: Insurance Stipend.
- Paid Time Off: Generous PTO to ensure you have time to relax and recharge.
- Growth Opportunities: We support your professional development and career growth.
- Fun Work Environment: Join a supportive, friendly team where collaboration and innovation are key.
Job Type: Full-time
Pay: $38,975.39 - $46,938.11 per year
Benefits:
- Employee discount
- Health insurance
- Paid time off
Schedule:
Experience:
- Administrative: 2 years (Required)
Ability to Commute:
- Boca Raton, FL 33431 (Required)
Ability to Relocate:
- Boca Raton, FL 33431: Relocate before starting work (Required)
Work Location: Hybrid remote in Boca Raton, FL 33431