Pella Corporation
*Executive Assistant - Information Technology
*
SUMMARY
Acts as an administrative assistant for the CIO. Supports IT leadership team as appropriate. Works under minimum supervision and performs a variety of administrative duties, including handling of confidential information, utilization of various computer software systems, making visual and written support for presentations, composing assigned letters, responsibility for calendar/daily planning and maintaining files for Executive.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Coordinates administrative resources for the department.
Responsible for typing, proofing, and composing correspondence for the CIO.
Arranges and administers appointments and meetings for the CIO including composition of interoffice correspondence for such. Handles all incoming mail for CIO.
Answers the telephone and handles communication. Screens incoming calls.
Performs select tasks necessary to support department functions and direct staff of CIO.
Responsible for development and administration for special projects as assigned to support the CIO.
Responsible for maintaining and updating various materials and/or manuals needed to support onboarding of new team members, metrics for department, celebrations and fund raising.
Handles travel arrangements for the CIO, including air and ground transportation, lodging, itinerary planning, and expense report creation and submission.
Coordinates arrangements to ensure successful internal and external meetings such as room reservations, meal selections and reservations, travel arrangements, presentation aids, etc.
Attends internal departmental meetings.
Serves on planning team for special projects.
Develops visual and written support for both internal and external meetings.
Has writing, Microsoft Office, OneNote and PowerPoint presentation development skills. Understands current technology and helps CIO adapt quickly to new applications of technology.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Job Type: Full-time
Work Location: In person