Accounts Payable/Receivable clerks are responsible for receiving, processing, and verifying invoices for payments and efficient manner. They are also responsible for collecting payments for repair orders, counter tickets, sales.
Compensation: $25-$35/hour
Essential Job Functions
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Analytical skills required to verify invoices.
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Highly detail oriented and organized to keep on tasks efficiently.
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Written and oral communication skills to liase with departments and vendors
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10 key skills.
Schedules and Axcessa responsibilities
Payable
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Sublet Schedule – weekly
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Factory Schedules – Monthly
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AP schedule
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Trending analysis
Receivable
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Cash clearing schedule – Daily
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Warranty Schedules – Weekly
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NSF/Chargeback Schedules – as needed daily
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Unclaimed Property Schedules – Monthly
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Vehicle Deposits Schedule – Daily
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AR Schedule – Weekly
Job Duties
Payable
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Process Invoices - Analyze invoices and code to appropriate GL accounts daily into Yooz Ensure all approvals.
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Process Payments - Analyze invoices and process payments in a timely manner. Ensure payments are never late. Ensure batch vendors are paid via a received statement.
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Tending - Analyze trending via Axcessa or CDK. Ensure no missing invoices, and all invoices ae received and accounted for.
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Factory Invoices - Work with Parts Manager to post all factory invoices in a timely manner. Reconcile once a month to ensure accuracy.
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Sublet Schedule - Reconcile sublet schedule weekly to ensure payments are being setup correctly and that there are no discrepancies.
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1099 filings - Ensure all W9s are received every year for each vendor. End of Year 1099 filings done by January 31st.
Receivable
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Cash Clearing - Process payments taken via cash, check, credit cards for Parts and Service Department. Reconcile and collect any needed payments.
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Warranty Payments - Process Warranty Invoices and post WOW’s. Work with Warranty Clerks to ensure a clean schedule. Follow up on aged items.
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NSF/Chargebacks - Collect data on chargebacks or NSF and collect. Keep up with schedules to ensure no outstanding items.
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Unclaimed Property - Resch out to customers who have uncashed checks to see if they would like to reissue. File to the state annually.
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Vehicle Deposits - Work with Contracts desk to ensure no payments have been missed when deals sold. Ensure accurate information noted to Axcessa. Process any 8300 forms needed.
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Inventory Reconciliations - Monthly Vehicle and Loaner reconciliations
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AR Schedule - Check AR schedule weekly and collect from vendors who are unpaid or aged. Send AR statements to vendors first week of every month.