Why Southern Land?
Our full-service company is comprised of planning, architecture, design, construction, marketing, and resident experience professionals—all in-house and working together every day to envision and create uniquely beautiful places.
Summary/Objective
The Executive Assistant will support the leadership in the Southern Land Company office located in Rockefeller Center. The position will be very fluid with a wide variety of tasks, responsibilities and deadlines. Primary functions of this important support role include record and file maintenance, travel arrangements, meeting follow-up, special projects, and providing administrative functions.
Essential Functions
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Coordinate, maintain and manage active calendars for executives; serve as an effective gatekeeper and prioritize conflicting needs; handle matters expeditiously and proactively and establish a bridge for smooth communication
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Coordinate arrangements for internal/external meetings, conference calls; disseminate materials for meetings and calls as necessary
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Organize and maintain effective filing system and provide research support for team projects
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Draft, compose, and distribute correspondence, communicating directly and on behalf of the executives; ensure efficient distribution of reports, communications, and other critical documents
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Perform clerical tasks such as printing, copying, binding, etc
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Manage highly confidential and sensitive information with the utmost discretion
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Coordinate all travel arrangements and provide detailed travel plans, itineraries, and agendas as well as complete and submit expense reports
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Assist with special projects upon request, ensuring follow-through on projects to successful completion, often with deadline pressures
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Notarize corporate documents
Knowledge, Skills, and Abilities
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“Roll your sleeves up” approach and ability to wear many hats in a unique environment
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Customer service oriented
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Proficiency in Microsoft Office Suite including intermediate knowledge of Excel and PowerPoint
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Ability to keep sensitive information highly confidential
- Excellent written and verbal communication skills
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Strong interpersonal skills, and the ability to deal professionally with clients, vendors, and co-workers on the phone and in person
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Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and attention to detail, and carry multiple projects through to completion
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Ability to work collaboratively in a team environment and independently, prioritize work and ask for further clarification when necessary
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Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays, or unexpected events
Required Education and Experience
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High school diploma or equivalent
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Minimum 3 years’ experience in similar administrative role
Preferred Education and Experience
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College degree in related field
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Notary Public
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Knowledge and previous experience with Microsoft Project
Company Overview
Southern Land Company believes that community is the heart of every successful development project. With that as our starting point, we create residential developments around the country that provide a generous, comfortable lifestyle to those that call them home. In support of our single family and multifamily projects, we also undertake key retail, office, and recreation developments to craft convenient, complete communities. We believe in big ideas and paying attention to every detail required to realize them.
We Have…
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A strong brand recognized for quality, performance, and artistry
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Guiding principles of creativity and innovation
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An open mind for new ideas and creative methods
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A strong compensation and benefits package, including health, vision, dental, 401k with a strong match and more!
Southern Land Company is an Equal Opportunity Employer (EOE) and we seek to create an inclusive work place that embraces diverse backgrounds, life experiences and perspectives. Southern Land Company offers a competitive benefits package, including 401k and paid time off. Southern Land Company is a Drug Free Workplace. For more information, please visit our website at www.southernland.com.
The above information is only an illustration of the general nature and level of work performed by the employee within this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.